Job Description

Amberley Museum is looking for a full time Finance Officer to manage the financial operations of the Museum and provide timely information to support the running of this independent charity.

This is a unique opportunity for the right person to join our friendly team and use their expertise to enable the Museum to thrive. The successful candidate will be a good communicator and be experienced in undertaking a wide range of financial processes and procedures. A sound working knowledge of current financial regulations will also be an advantage.

Set in the heart of the South Downs, Amberley Museum is a workplace like no other. Hours are flexible, according to the needs of the Museum. There is free parking on site and easy access from Amberley rail station.

Job objectives and responsibilities:

Key Purpose of Job

The Finance Officer will be responsible for managing the financial operations of the Museum, ensuring that financial information is accurate, timely and compliant with relevant regulations. Reporting to the Museum Director, the Finance Officer will work closely with other departments and the Trustees to support the financial planning and analysis of the Museum

Main duties & Responsibilities

Ensure that all financial transactions are accurately recorded in the Museum's accounting system and that all documentation is complete and compliant with relevant regulations.

Prepare monthly management accounts, including profit and loss statements, balance sheets and cash flow statements, and provide commentary on variances to budget.

Manage the Museum's sales and purchase ledgers, including processing sales invoices and supplier bills, making supplier payments, reconciling bank statements, and resolving queries. Control, manage and reconcile weekly EPOS transactions including the counting and banking of cash and other payments not made by card. Calculate and process monthly Gift-Aid returns to HMRC. Control and process VAT in line with an annual returns policy.

Submit payroll data to a third-party payroll contractor for processing in a timely manner. Instruct the Museum's bank to make net payroll payments in good order. Process employee expenses and liaise with external payroll contractor to ensure compliance with relevant payroll legislation. Pay HMRC and Workplace pension provider in good order.

Prepare annual financial statements and liaise with the Museum's auditors during the annual audit process in a timeframe consistent with the Museum's requirements.

Support the Museum Director in the preparation of the Museum's annual budget and the monitoring of actual performance against budget.

Provide financial analysis and modelling to support decision-making across the Museum.

Liaise with other departments to ensure that financial information is accurate and timely.

Assist with ad hoc projects as required by the Museum Director and Trustees.

Cover basic essential duties in the absence of other staff (e.g., telephone enquiries).

Undertake other relevant duties as reasonably required by the Museum Director.

Job Types: Full-time, Permanent

Pay: 27,000.00 per year

Benefits:

Company pension Flexitime Free parking On-site parking Store discount
Schedule:

Monday to Friday
Work authorisation:

United Kingdom (required)
Work Location: Hybrid remote in Amberley BN18 9LT

Application deadline: 27/06/2025