Job Description

The Good Companions provides domiciliary, complex needs care and Registered Live in care across Cumbria. We are a well-established local provider of quality home care delivered by our carers in your own home.

We aim to provide a service which is flexible, personal, and very much individualised for the person in receipt of our service. Our aim is to empower people to live as independently as possible in their own home

We are looking for an experienced bookkeeper to join our friendly team based in Carlisle!

Position Overview:

We are seeking a detail-oriented Full time Finance and Administration Officer to manage and streamline our financial processes, including accounts payable and receivable, vehicle management, and payroll information. The ideal candidate will have experience with Zero accounting software, strong organizational skills, and a proactive approach to problem-solving.

Key Responsibilities:

1. Accounts Payable (Purchase Ledger):

Enter all purchase and supplier invoices into Sage as they are received, and file them accordingly. Reconcile supplier statements on the 1st of each month, ensuring balances match those on Sage. Complete reconciliations by the 10th of each month and resolve any discrepancies. Produce a creditors list of amounts owed to suppliers. Perform general administrative duties including filing, email/telephone communication (both internal and external), scanning, and copying.

2. Accounts Receivable (Sales Ledger):

Update client receipts on Sage with payments received. Process customer payments via Global Payments VT. Run monthly reports to break down care provision and issue to clients along with invoices. Raise and issue invoices and customer statements on Sage. Handle customer inquiries over the phone regarding payments and account queries. Produce an end-of-month Debtors list of amounts owed to Good Companions. Enter new customer details on Sage with information provided by the Dom Care Team. Perform general administrative duties including filing, email/telephone communication (both internal and external), scanning, and copying. Monitor outstanding receivables and ensure timely follow-up on overdue accounts'

3. Vehicle Management:

Add new vehicles received as and when required to the vehicle database. Process log book applications and raise contracts for vehicles to be issued to staff. Verify driving licenses and insurance before issuing vehicles, and complete driver checks on the DVLA website. Ensure all vehicles are added to our RAC account at least 24 hours in advance for coverage. Update vehicle information and issue to staff, ensuring all vehicles are taxed before removal from the compound. Arrange MOTs and update the database to maintain accurate records. Arrange fuel cards for issued vehicles through Fuel Genie and manage associated tasks.

4. Payroll Information:

Process weekly payments on CarePlanner for the relevant period. Enter carer hours into the spreadsheet for the relevant week. Update the Payroll spreadsheet with information from the weekly finance data sheet, including holidays and deductions. Ensure all payroll information is accurate and up-to-date.

Qualifications:

Proven experience with Xero accounting software's Strong organizational and administrative skills. Excellent attention to detail and accuracy. Ability to manage multiple tasks and prioritize effectively. Good communication skills, both written and verbal. Experience with vehicle management and payroll processing is a plus. AAT qualified, part qualified or qualified by experience Experience in the care sector (preferred)
Job Types: Full-time, Part-time

Pay: 24,420.00-35,531.95 per year

Experience:

Payroll management: 1 year (required) Payroll: 1 year (required) Xero: 1 year (required) Administrative experience: 1 year (required) Office: 1 year (preferred)
Licence/Certification:

AAT (required)
Work authorisation:

United Kingdom (preferred)
Work Location: In person