Job Description

Finance Officer - Job Summary

The Club:

Walmer and Kingsdown Golf Club is situated just two miles south of Deal, Kent. Known as the "Club on the Cliffs", WKGC is a long-established private members club since 1909. Known for its friendly welcome to members and visitors alike, it is passionate about delivering a first-class course maximising its unique location and views. With around 570 playing members, we maintain an active social calendar that includes themed evenings, quizzes, Sunday lunches and more. Our Clubhouse offers picturesque views and features a bar and dining area with capacity of approximately 100 diners.

The Role:

Due to retirement, the Club is restructuring it's finance function and we are seeking a highly organised and detail-oriented Finance Officer to manage all aspects of the
Club's finance function. This will include all the day to day finance activities, as well as provide financial support to the General Manager (GM) and assist the Finance Director (FD) on the monthly reporting to the Board. This is a broad role and will appeal to someone who can understand and be responsible for the finance function "end to end".

Key Responsibilities

Day to day responsibilities:

Maintain a sound accounting system (currently Sage) to provide accurate accounts and detailed management reports.

Post and reconcile Pro Shop and Bar weekly reports and post to Sage reconciling to external systems such as XPOS and V1

Record and process all invoices through to payment ensuring correct authorization and coding. Ensure all suppliers are paid within credit terms

Reconcile all bank and credit card statements ensuring correct accounting for all payments and receipts.

Process the payroll for the Club's staff (currently 13 via Sage Pay) including reporting to HMRC and the pension provider. Complete payroll year end reporting in a timely manner for the auditor and printing P60's

Submit quarterly VAT returns on behalf of the Club maintain the partial exemption calculations.

Reconcile key items such as member on line top ups, visitor deposits and post to Sage

Monitor the Club's income from subscriptions, ensuring prompt payment receipts and reconciliation.

Invoice external bodies and visitors where required and ensure payments are received in a timely manner.

Provide cover for office staff in periods of absence.

Securely bank any cash receipts

Monthly Reporting:

Produce monthly management accounts for the Financial Director using Sage and Excel including P&L account, balance sheet and cashflow forecast

Provide monthly analysis of spend reports to the Head Green Keeper, Club Professional and General Manager, and in liaison with the FD, compare actual costs to budget

Assist the FD and GM with the production of an annual budget

Work with the FD to ensure all aspects of the accounts comply with accepted accounting standards and policies liaising with the club's auditors when required

Assist the GM and other Directors, in ensuring that all financial correspondence and enquiries are dealt with promptly

What We Are Looking For:

Previous experience in a finance or accounts role (essential)

Familiarity with Sage accounts software (essential)

Strong IT skills including use of Microsoft Office and Outlook (particularly Excel) (essential)

Strong administrative & systems skills with the confidence to review external partner systems and integrate where appropriate for the benefit of the club

Someone who can evaluate current processes and implement changes where appropriate to ensure optimum efficiencies

Payroll and HR experience (desirable).

Ability to manage multiple priorities in a busy environment.

Benefits

Part Time - hours to be decided but approximately 24 hours per week, Monday to Friday. Flexible working hours within normal office hours could be accommodated.

Competitive salary

Club pension scheme

Free on-site parking

A supportive and friendly working environment in a prestigious golf club setting

In the first instance, please apply with a cover letter that sets out why you are the right person for this job and a separate CV to the GM, Neil Hallam Jones at gm@kingsdowngolf.co.uk]

Job Types: Part-time, Permanent

Pay: 18.00-21.00 per hour

Expected hours: 24 per week

Benefits:

Company pension Free parking On-site parking Sick pay
Work Location: In person