Job Description

Primary Role Purpose:

The Role

RVS receives funding through a range of grants, contracts and direct payments for services resulting in a diverse range of funding streams. The Finance Officer is responsible for the efficient financial management of RVS's accounts by correctly recording and accounting for all financial transactions and assisting senior staff in the day-to-day management of their individual budgets and financial queries.

For the last three years, we have out-sourced our book-keeping and are now bringing this function back in-house. This role will lead on this transition.

Reporting to the CEO, you will be supported by a part-time Finance Administrator, this role will provide the financial function for the organisation, ensuring all tasks are completed within a timely and accurate manner and that confidentiality and GDPR requirements are followed.

You will work 14 hours per week, during traditional office hours.

The Benefits

As well as working in a long established and community focussed organisation, you will be based in a friendly office environment - when not on site - with free parking and excellent coffee! When not on site, some home working may be negotiable.

We offer:

A permanent contract. This is subject to funding and satisfactory completion of a three-month probationary period.

A salary of circa 10,800 p.a. (27,000, full-time equivalent), according to relevant experience.

Auto enrolment in the company's defined contribution pension scheme. Individual contributions are flexible subject to statutory minimum and maximum limits; RVS contributions will be paid in accordance with policy.

Mileage and out-of-pocket expenses undertaken on behalf of RVS, paid in accordance with the Inland Revenue mileage rates for business travel, e.g. 45p per mile for travel by car.

23 days paid annual leave rising to 28 after five years' service, plus statutory days, pro-rata. Up to three of these days must be taken between Christmas and New Year when the office is closed, unless operational demands require you to work during this time and the three days will then be taken in January.

An incrementally increasing period of sick pay in accordance with length of service.

Free parking during working hours.

Whilst the overarching aim of this role will remain, the specific responsibilities will be reviewed in line with the strategic development of the organisation.

Bookkeeping

This will involve, but is not exclusive to, the following:

Entering bank receipts and payments, petty cash payments, sales invoices and purchase invoices into the nominal ledger, which uses Xero as its accounting package

Assisting with the charity's internal accounts production.

Processing of purchase ledger invoices and payments.

Raising and processing of sales invoices and debtor control.

Monthly Bank and Control Account reconciliations.

Other duties commensurate with the post.

General

Support good internal communications and a positive working environment,

Maintain good working relations with key individuals and other organisations within the voluntary, statutory, public and business sectors active within Rushmoor,

Promote equality and diversity in all undertakings,

In all undertakings ensure compliance with RVS policies.

Priorities for the first six months

Lead the transition of the book-keeping back in-house.

With managers, review the internal processes for sales and purchase ledger.

Assist the CEO and Treasurer to prepare for year-end (31 March).

About You

Have a professional approach, able to handle all matters professionally and confidentially.

You will possess a positive, 'can do' manner, be approachable and respectful with excellent customer service skills.

Be committed to complying with RVS policies and contractual specifications, in particular Safeguarding, GDPR, Confidentiality and Equality and Diversity.

Values and Aptitude

Essential

Ability to develop good working relationships with colleagues at all levels, in a range of organisations.

Able to monitor and maintain own standards.

Ability to work on own initiative, prioritise and meet deadlines.

Very methodical and effective approach to work, with strong attention to detail, and good time management.

Flexible approach and willingness to work as part of a team with ability to make positive contributions to benefit the whole organisation.

Demonstrate an inclusive mind-set.

Be open to change.

Desirable

Proven interest in supporting the Rushmoor community.

Work Experience

Essential

Previous experience of working in a similar role.

Demonstrable understanding of the financial reporting requirements for a charity.

Desirable

Experience of working in the charitable sector.

Education, Administration and Communication

Essential

Recognised accounting qualification or AAT part qualified.

Demonstrably able to communicate clearly and concisely, both orally and in writing.

Sound experience of GDPR and all aspects of data compliance and governance.

IT Skills

Essential

Excellent IT skills - Microsoft Office

Desirable

Proficient in Xero

Competent in 365, and SharePoint

Job Type: Part-time

Pay: 14.84 per hour

Benefits:

Company pension On-site parking
Work Location: In person