Job Description

Role Title:

Finance Officer

Salary:

25,367 to 28,134 (dependant on experience)

Contract Type:

Part time or Fulltime considered, Permanent, 25 to 37.5 hours per week, 5 days per week

Location:

Barnwell Road, Enterprise Campus, Alconbury Weald, Huntingdon, Cambridgeshire PE28 4YF

Reporting to:

Finance Manager

Magpas Air Ambulance is seeking a new team member to join our small and friendly finance team. This is a key position working closely with the Finance Manager in the day-to-day financial operations of the charity.

Are you an experienced finance professional looking for your next challenge? Do you have proven numeracy and data analysis skills with experience of payroll and financial systems? If so, we would love to hear from you.

You will be joining a friendly, supportive and passionate team and an organisation focused on growth & development. So, if you think you can help us by being a great addition to the finance team and are able to provide a high level of administrative and organisational skills, then we would love to hear from you.

Role Summary

Assist the Finance Manager, CEO and Executives in all aspects of finance activity Undertake day to day responsibility for keeping up to date accounts and financial records and assist with financial reporting as required

Responsibilities

Finance Administration

Develop, manage & maintain systems to account for financial transactions by overseeing a chart of accounts; monitoring, policing and refining financial policies and procedures alongside the Finance Manager

Gift Aid submission

Assist in production of payroll and liaison with payroll agency including posting of all payroll related items (i.e. PAYE, NI, pensions, SSP, student loans etc.)

Ad hoc projects as required

Finance Systems

Reconcile and post income from various income sources including but not limited to:

External events Collection tins Raffles Legacies
Oversee and maintain the purchase order system

Check purchase invoices received, post within the accounting system and ensure correct authorisation for payment

Post donations received and reconciliation of fundraising and accounting databases

Reconcile and post lottery receipts and costs.

Manage all petty cash payments, expenses payments and associated reconciliations

Oversee and manage receipts from online sources (e.g. Just Giving, PayPal etc)

Produce bi-monthly payment runs to suppliers, oversee other ad hoc payments and post within the accounting system

Manage and reconcile the various bank accounts including charity credit card statements

Recognise and flag to management when gifts in kind and discounted rates/terms have been applied on supplies

Finance Compliance and reporting

Support Finance Manager with ensuring all financial records and information are compliant with Fundraising Regulator and ICO regulations

Responsible for all PAYE and NI reporting requirements and payments of any related liabilities in a timely manner where applicable

Co-ordinate and update cash flow reporting and forecasting

Monitor bank position and ensuring adequate cash funds are maintained to enable the charity to function in an efficient and effective manner

Assist the Finance Manager with the preparation of information for annual audit and support external auditors as required

The responsibilities of this role will normally include all duties described in this Role Description and any additional or different duties, as may be required from time to time.

Person Profile

Qualities, Skills & Attributes

Essential

Proven numeracy and data analysis skills

Experience of book-keeping

Discretion and a proven ability to handle confidential and sensitive information

Excellent administrative and organisational skills with strong attention to detail

Experience of payroll and financial systems

Working knowledge of Microsoft Office and finance related systems

Able to adopt a proactive approach to working with operational teams in order to provide timely and appropriate advice

Ability to communicate confidently at all staff levels and across all relevant areas of knowledge and expertise

Experience of working in a fast-paced environment with constantly changing priorities and the ability to respond appropriately

Self-sufficient and confident to make decisions within the boundaries of the role

Ability to effectively plan, prioritise and organise workloads

Ability to adhere to strict confidentiality protocols

Able to adapt procedures to meet the needs of the team and the Charity

A proven ability to deliver multiple projects to agreed timescales

Patience, flexibility and able to work with tact, diplomacy and integrity

Desirable

AAT qualified or part qualified, or equivalent

Experience of charity accounting principles (SORP) and restricted/unrestricted funds

Experience of preparing management accounts

Working knowledge of UK company and charity law around financial and statutory requirements for small UK charities

Experience of other specialist software and databases (Xero, Donorfy)

This role is subject to a Disclosure and Barring Service (DBS) check.

If you are looking for a new opportunity within a supportive and exciting environment, please submit your CV and a cover letter detailing how you meet the requirements of the role and what you think you could contribute, to hr@magpas.org.uk by close of business on 24th October 2025.

Closing date:

24th October 2025

Interview date:

3rd November 2025

About Magpas Air Ambulance

Magpas Air Ambulance offers a range of benefits including an employee Assistance Programme, generous holiday entitlement, staff survey, access to occupational health services, flexible working, learning and development opportunities, long service awards, social events, supportive working culture and staff car parking.

Magpas Air Ambulance is committed to providing equality of opportunity and valuing diversity for all current and prospective staff, volunteers and Trustees. We aim to create an environment where everyone can be the best they can be, where they feel welcome and are free from bias and discrimination. We encourage applicants from diverse backgrounds to apply.

Magpas Air Ambulance is committed to the Armed Forces Covenant and as such welcome's members of the Armed Forces to apply.

If you do not hear from us within 2 weeks from the closing date, unfortunately this means you have not been shortlisted to the next stage of the selection process.

Please note that Magpas Air Ambulance reserve the right to remove this advert prior to the advertised date, dependent on the level of response received. You are therefore advised to apply at your earliest convenience.

Job Types: Full-time, Part-time, Permanent

Pay: 25,367.00-28,134.00 per year

Expected hours: 25 - 37.5 per week

Benefits:

Bereavement leave Company events Company pension Enhanced maternity leave Enhanced paternity leave Free flu jabs Free parking On-site gym Sick pay
Ability to commute/relocate:

Huntingdon, PE28 4YF: reliably commute or plan to relocate before starting work (required)
Work authorisation:

United Kingdom (required)
Work Location: In person