Job Description

Job summary

G DOC LTD is a non-profit organisation that aims to strengthen primary care and general practice by delivering safe, high quality and innovative care. We currently run four GP Practices in Gloucestershire (two in Gloucester City and two in the Forest of Dean) and provide a number of bespoke primary care services across the county.

We are looking for an experienced Finance officer to join our team. This is an opportunity to join a well-led, well-run and mutually supportive team. G DOC LTD is a supportive employer and encourages staff development.

Reports to:

Head of Finance

Location:

Gloucester Travel to other sites may be required.

Hours:

20 - 30 hours

Main duties of the job

To support the organisation in maximising income by ensuring accurate, timely, and compliant claims and reconciliations for all enhanced services and chargeable activities. This includes maintaining robust financial records, submitting claims via systems such as CQRS, ensuring correct reimbursement for medical reports and dispensary activity, and undertaking proactive monitoring to identify income opportunities and variances.

The post holder will also provide support for procurement-related activities, including maintaining supplier contract records, assisting with group medical indemnity insurance arrangements, and ensuring company insurance policies are up to date.

In addition, the role includes general finance officer support, such as assisting with accounts payable and receivable processes, supporting budget monitoring credit control, maintaining accurate ledgers, and contributing to financial governance and compliance across the organisation.

About us

G DOC LTD is a unique, GP-owned organisation all GP surgeries in Gloucestershire are our shareholders. We operate with a not-for-profit ethos, ensuring every decision and service is focused on improving patient outcomes and reinvesting in local Primary Care across the county.

We directly manage several GP surgeries in Gloucester and the Forest of Dean, providing patient-centred care to more than 45,000 patients. We value continuity of care and practice teams are at the heart of all we do. In addition to our surgeries, we deliver a range of countywide commissioned services designed to improve access, increase capacity, or provide specialist support. Our teams are committed to delivering sustainable, high-quality primary care while fostering innovation and collaboration across the local health system.

By joining us, you'll be part of an organisation that puts people first supporting staff wellbeing, professional development, and a collaborative culture. You'll benefit from the stability, support, and career opportunities of a larger organisation, while still working in close-knit, community-focused teams.

Job description

Job responsibilities

Income Maximisation & Claims

Prepare, validate, and submit income claims for enhanced services, vaccination programmes, QOF, IIF and any other relevant schemes. Ensure accurate submissions through CQRS,PHES PCSE NHS BSA, and other reimbursement platforms. Maintain schedules and trackers to ensure all claims are submitted within deadlines and in line with service specifications. Process claims for medical reports, insurance forms, DVLA reports and private fees, ensuring charges align with policy. Liaise with dispensary teams to complete and reconcile dispensary reimbursement claims, ensuring accuracy of FP34 submissions.

Reconciliation & Financial Controls

Reconcile monthly income received against expected claims and resolve discrepancies promptly. Investigate variances, seek supporting information, and escalate any anomalies to the Head of Finance. Maintain accurate financial records in accordance with audit and governance requirements. Support month-end and year-end processes, ensuring income is correctly coded and reported. Assist in preparation for internal and external financial audits, ensuring documentation is complete and compliant.

Procurement & Insurance Administration

Maintain and update the supplier contract database, ensuring all agreements are current and compliant. Support the renewal and administration of group medical indemnity insurance policies for clinicians. Assist with monitoring and updating company insurance policies (e.g., premises, liability) to ensure adequate coverage. Liaise with suppliers and insurers to resolve queries and ensure timely renewals.

General Finance Support

Assist with accounts payable and receivable processes, including credit control, supportingwith supplier accounts queries and purchase ledger reconciliations Maintain accurate ledgers and coding of transactions in line with financial policies. Contribute to financial governance, ensuring compliance with NHS and organisational standards.

Communication & Team Working

Work collaboratively across administrative, clinical, practice management and PCN teams to ensure activity capture and compliance. Provide training or guidance to staff on documentation needed to support claims. Attend relevant internal and external meetings when required. Promote a culture of continuous improvement and operational efficiency

Working Conditions

The job is primarily Gloucester based-based, but you may be required to travel independently between GDOC's services in Gloucestershire, including Gloucester and the Forest of Dean, and to attend meetings etc hosted by other agencies throughout Gloucestershire. This can be on occasions otehr areas in the UK.

Person Specification

Knowledge Essential

Understanding of financial controls, income and expenditure principles

Desirable

Knowledge of PCN DES, QOF, Enhanced Services and CQRS; understanding of supplier management and insurance processes

Qualifications

Desirable

AAT Level 3 or working towards

Skills Essential

Strong Excel and data accuracy skills; attention to detail; ability to work to deadlines; effective communication

Desirable

Ability to analyse complex financial data and present findings clearly

Experience Essential

Financial administration within healthcare, NHS, or similar Regulated environment Experience with reconciliations

Desirable

Experience in Primary Care finance, claims systems, or dispensary reimbursement; experience with procurement or insurance administration

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

G DOC Ltd

Address

Quayside House

Quay Street

Gloucester

GL1 2TZ

Job Type: Part-time

Pay: 15.88 per hour

Expected hours: 20 - 30 per week

Work Location: In person