Job Description

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Description

Reports to:

Finance Manager

Directorate:

Operations

Salary:

33,457 per annum

Location:

London - EC4Y 8EE (hybrid working)

Contract:

Permanent, full-time (31.5 hours over 5 days)




J

ob Purpose

The finance team is a core part of our Operations Directorate, and although we're a small team we have a huge impact on the effectiveness of our organisation. The team provides support and guidance to all staff members on how to process invoices, expenses, and generally manage their budgets effectively. The main purpose of the Finance Officer role is to provide key support to the finance team with our finance processes, supporting staff members across the organisation, helping with any queries on a day-to-day basis, as well as supporting our members and suppliers with queries. The Finance Officer ensures all financial transactions are processed in accordance with BSR's procedures and processes and in line with data protection regulations.

You don't need to have worked in the charity sector previously. Continual professional development is vital for us as a team, and so we're happy to support you if you're interested in completing a professional finance qualification.###

Main responsibilities

Purchase Ledger

Receive all supplier invoices (including member expenses), checking correct finance codes with relevant nominal, department, project, VAT and fund codes are on all invoices, and that the necessary authorisation is present Scan and file all finance related documents (e.g. bank statements) Set up fortnightly supplier payment runs for review by the Finance Manager

Sales Ledger

Work with budget holders and project leads to produce sales invoices Liaise with budget holders to ensure correct coding of all invoices (nominal, department, project, VAT, and fund codes) Credit Control - dealing with customer queries and chasing for payments fortnightly

Other Finance Responsibilities

Manage monthly credit card process including posting in Dext and reconciliation in Xero Assist the Finance Manager with preparing for year end and audit fieldwork Reconcile purchase ledger payments with the bank transactions Run new starter finance inductions for budget holders and set up new staff on finance systems Maintain process documents for all finance systems Suggest and support relevant finance system and process improvements where identified Be the first point of contact for finance systems and internal system integrations

Payroll

Ensure new starters are processed by HR Process leavers Exported payroll reports and ensuring that they are filed in the correct place Run the monthly payroll with Finance Manager Submission of EPS and FPS to HMRC

Committee Management

Minute-taking for Finance & Risk Committee meetings Administrative support relating to committee management

Please note: Interviews are scheduled to take place Thursday 7 August

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Person Specification

Desire to build a career in finance

Experience of computerised accounting financial systems and CRM

Good organisation and time management skills

Commitment to professional and personal development

Excellent attention to detail

Ability to explain finance processes to colleagues effectively

Willingness to gain an in-depth understanding of what we do at BSR, to enable all colleagues to do their best work

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Benefits of working at BSR

We offer a wide range of benefits, most of which start from day one of joining us. Our benefits fall into four main areas: Wellbeing, Time- based, Learning and development, and Financial. Just some of them include:

Wellbeing:

Free period products in our office Free flu vaccinations Mental Health First Aiders BUPA healthcare scheme- we offer a cash plan, which you can add children or partners to Employee Assistance Programme. This is a free, confidential counselling service to all staff, as well as a general advice service provided by BUPA WeCare offers access to a 24/7 virtual GP, as well as a mental health support service, a get fit programme and an online portal with lots of helpful resources Our enhanced sick pay offer is: + Up to two years' service: 4 weeks full pay and 4 weeks half pay
+ After two years' service: 12 weeks full pay and 12 weeks half pay
We work in a social environment with a range of activities, both virtual and in person, run by our Social Squad. This includes an organisation- wide volunteering day.

Time-based:

We offer 30 days annual leave in addition to bank holidays All staff can request sabbaticals at any point, which are considered on a case-by-case basis We also offer an extra day for moving house Bank holiday swaps- you can swap a bank holiday day for another day's leave (entitlement remains 1:1 days) We're a 4 day week employer, which at BSR means working your fulltime hours (31.5 each week) over 5 days

Learning and development

We will help you develop your career by supporting your personal development and encouraging internal progression. This includes recognising individuals' achievements through our internal staff awards. We offer a huge range of learning opportunities, both in-house and externally. This includes a thorough induction programme when you join us, as well as development opportunities aimed at line managers, and wellbeing-based learning sessions. And if professional membership is a required part of your role, we'll cover the cost of that.

Financial:

We offer a performance related pay incentive scheme Income protection scheme You'll be enrolled on our pensions scheme with Aegon (via Second Sight). Our current pension match is 5% employer contribution if you contribute 4% (9% contribution in total). Our life assurance policy pays three times your basic salary Interest free season ticket loans Ride-to-work scheme Interest-free loan scheme We also provide generous enhancements within our parental and family leave policies. + Our maternity/shared parental/adoption offer is 6 weeks at full pay, 33 weeks at half pay, followed by 13 weeks at the statutory rate.
+ Our paternity leave offer is 6 weeks at full pay.



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About British Society for Rheumatology

The British Society for Rheumatology is a membership organisation which brings together expertise from across the rheumatology profession, harnessing a wide variety of experience and skills to ensure we are supporting our members to the very best of our combined ability. Involving patients and carers at every step, we aim to ensure that physicians and clinicians are equipped to provide high-quality care.

We're a small organisation with huge ambitions. If you're looking for an organisation with a one-team feel where you'll be able to develop professionally and have the autonomy to run with your ideas, we might be a match for you.

We have a great

benefits package

, and wellbeing is a key part of our People and Culture strategy. We're a

4.5 day week

employer, which means full time is 31.5 hours per week, spread over 5 days. We work in a hybrid way, coming together as a whole staff team once a month, and then deciding at team level when and how to work together most effectively in person.



We're proud to have won several HR awards, to be a Living Wage accredited employer, and are committed to encouraging inclusion, equality and diversity in our workforce. Our values guide our decision making and our behaviours, and we'll ask you about these at interview stage.

You can find out more about each of the individuals who make up

our staff team

as well as

read more about our

vision, mission and values

.

Make sure you've had a read through of our

'

How to Apply

'

page before you submit your application, and that you've added your cover letter into the

Personal Summary

section.



BSR is committed to encouraging inclusion, equality and diversity in our workforce. We are actively trying to increase the diversity of our staff team. We try to reduce as many barriers as we can for those with a disability, which you can find out more about here. We welcome approaches from individuals from underrepresented groups, including those from minoritised communities, and those with a disability, to better reflect the community we serve and help broaden our perspectives.