Job Description

Job description

This is a remote position with some preference for London UK, Freetown Sierra Leone or Nairobi Kenya

Scope of Work

1. Financial Data Entry & Reconciliation

Enter and reconcile day-to-day financial transactions in the accounting system, including expenses, transfers, payments, and receipts. Ensure all entries are accurately coded to the appropriate cost centres, grants, or funding streams. Review and reconcile staff expense claims, payment vouchers, and supporting documentation.

2. Budgeting & Grant Allocations

Support the allocation of expenditure to budget lines across multiple funding sources, ensuring compliance with donor requirements. Maintain the habit to monitor actual spend against budgets using existing systems (Netsuite), highlighting any anomalies or risks. Assist in the preparation of internal budget summaries and financial snapshots for program and leadership teams.

3. Financial Reporting

Assist in compiling donor financial reports by collecting, reviewing, and formatting financial data in line with donor requirements. Liaise with grants and programme teams to ensure alignment between financial and narrative reports. Maintain up-to-date and audit-ready documentation to support all reporting outputs.

4. Managing Fiscal Sponsorship Financial Reports

Ensuring that income from fiscal sponsorship partners are accurately recorded Preparing regular income and expenditure reports for fiscal sponsorship partners and addressing reconciling items. Represent the Finance team in update meetings with potential or current fiscal partners.

5. Audit & Compliance Support

Organise financial documentation and support sampling processes during internal and external audits. Maintain orderly and accessible digital and physical filing systems for all financial records. * Support implementation of financial policies, templates, and compliance checks, working closely with the Head of Finance.