Job Description

Closing Date: 25 January 2026, 23:59

Interviews: w/c 2 February 2026, in-person

Please apply with your CV and covering please upload both. If you experience any issues please email this information to People @foundations.org.uk

The organisation

Foundations strives to be a great place to work, where everyone is high performing and where together we achieve impact that makes a real difference for vulnerable children and families. We focus on generating and championing high quality evidence, working directly with government and local leaders to provide practical solutions and encourage change. We're an organisation with ambitious aims and our people are essential to our success. The role Working closely with the Finance Business Partner, the postholder will support the efficient and smooth day-to-day operations of the finance team. Foundations would be flexible for the postholder to progress in the accounting career by allowing time for study and exams. Key responsibilities

oBookkeeping: Maintain accurate bookkeeping using Xero, ensuring precise processing of financial transactions. Maintain and reconcile purchase and sales ledgers to track supplier and customer transactions accurately.

oAccounts Payable & Receivable: Process supplier invoices, staff reimbursements, and income receipts, ensuring correct coding and proper authorisation.oManagement Reporting: Prepare monthly management accounts, providing clear financial insights to support decision-making.

oDfE Claims: Compile and submit Department for Education (DfE) funding claims accurately and on time, ensuring compliance with regulatory requirements.oBank Reconciliation: Perform regular bank reconciliations and resolve discrepancies promptly.

oReporting: Provide accurate transactional data to support monthly and quarterly financial DfE claims, reports, and audits.oCompliance & Controls: Adhere to internal financial controls and government funding conditions, ensuring a full audit trail and accountability.

oTimely Execution: Complete all financial entries, reconciliations, and reporting within strict deadlines to support operational continuity and funding requirements.oData Accuracy: Maintain meticulous records and uphold data integrity across all financial systems and documentation.

Key tasks

oManaging the finance inbox and clearing all queries in a time efficient manner, including correspondence with suppliers, project teams.

oVerifying that staff have followed procurement rules before engaging a supplier and obtaining/filing any necessary paperwork to support this.

oEnsuring invoices are correctly coded and authorised, following the organisation's financial control procedures.

oChecking staff expense claims for compliance with the charity's expenses policy.oLiaising with internal teams to ensure a timely service.

oProcessing company charge cards and expenses and ensuring appropriate receipts are provided and submitted within the given deadline on a monthly basis.

oCreating payment runs on the online banking system and ensuring compliance with signatory requirements.oAssisting with the year end audit as directed.

oHelping with other ad hoc tasks as required.

Please see our Job's page for the Person specification and Job pack.

Foundations offers excellent salaries, learning and development opportunities, and a great office location situated in the heart of St James's. Working in a hybrid and flexible way, the organisation recognises the importance of a good work-life balance. Please note that where staff live within approximately two hours travel of the office, they are expected to work onsite two days per week. For those based further afield, more flexible or home working arrangements can be discussed.

Do you want to work somewhere that values and celebrate diversity and are committed to providing an inclusive environment for all employees? People are at the heart of everything we do. It's vital that the workforce reflects the diversity of stakeholders, and the wider society in the UK, and we actively seek candidates from diverse backgrounds and communities.

Job Types: Full-time, Fixed term contract

Pay: 38,950.00 per year

Benefits:

Company pension Cycle to work scheme Employee discount Free flu jabs Health & wellbeing programme Sick pay
Work Location: Hybrid remote in London, SW1H 0QS