Job Description

MAIN DUTIES

Financial Management

To support the Head Teacher in annual budget setting and monitoring

To ensure that accurate and timely management accounts are available for budget holders, the Head Teacher and the Board of Trustees

To monitor cashflow and prepare monthly reports for the Head Teacher and Board of Trustees

Work effectively with all budget holders so they understand the resources available to them and how to achieve value for money in the use of those resources in the delivery of learning and teaching

With the Head Teacher, continue to develop, review and implement the school's finance policy, processes and procedures, including all aspects of financial budget planning and management, income generation, audit and control in order to make the best use of the financial resources

Review all accounting and financial procedures annually to ensure compliance with relevant legislation and other requirements, including the DFE Academies Trust Handbook

Support the Head Teacher in ensuring the effectiveness of the school's governance arrangements in order to enable the school to meet financial compliance with the DfE, company and charity law, and other statutory requirements

To complete and return annual DfE surveys (Charities Commission, Land and Buildings Collection Tool, Accounts Return, Schools Resource Management Self-Assessment Checklist, Budget Forecast Return etc)

To lead on procurement, finding the best contracts available that ensure quality and value for money (e.g. Gas, Electricity, insurance etc)

Ensure an understanding and appropriate treatment of funds.

Bank Account/Purchase Ledger/Sales Ledger

Responsible for the management of the school bank accounts, including the daily monitoring of the school bank accounts and the bank reconciliation process

Responsible for the posting of bank income and expenditure

Prepare cashflow reports for approval by the Head Teacher

Process BACS transactions for refunds and Petty Cash

Post entries and confirm reconciliations of Petty Cash

Process payment runs and authorise credit card transactions

Prepare and post monthly recharges for catering, minibus and supply

Process monthly VAT claims

Process School Fund Direct Debit collections

Process sales invoices and chase outstanding debts

Input monthly supply

Payroll/Pensions

Check monthly gross pay reports

Authorise childcare vouchers and LGPS EAS5 online

Post payroll journals

Undertake monthly payroll reconciliations

To liaise with the auditors in order to produce the annual Teacher Pension Audit

To liaise with Devon County Council to prepare the FRS102 report

To have oversight of the Teacher Pensions Employer Portal and liaise with payroll for pension queries

Cashless Online Payment System

Responsible for the operation of the iPayimpact cashless online payment system.

Chase school meals arrears

Issue new intake letters

School Trips

Responsible for the verification of School trip costs

Undertake school trip reconciliations

Audit

Take the lead on the preparation for internal and external audits throughout the year, including the Teacher Pension Audit

Maintain audit information spreadsheets to ensure the audit process runs smoothly

Undertake cost centre reconciliations for restricted funds

Process year end journals

Provide auditors with any information requested

Maintain the Assets Register

Be present for all audit visits

Line Management

Undertake line management of the Finance Administrator and Finance Assistant, providing support where required

Undertake or arrange training for the Finance Administrator and Finance Assistant

Undertake induction, probation or appraisal for the Finance Administrator and Finance Assistant.

This job description outlines the duties required for the post and indicates the level of commitment and responsibilities expected. The list is not exhaustive and you may, from time to time, be required to undertake other duties to meet the needs of the school.

Job Types: Full-time, Permanent

Pay: 33,699.00-36,363.00 per year

Work Location: In person

Expected start date: 10/11/2025