Job Description

We are seeking a proactive and detail-oriented Finance Officer to support our financial operations. This role focuses on processing invoices, raising purchase orders, credit control, handling subcontractor/supplier payments, CIS deductions, retention tracking and payroll processing, ensuring compliance and accuracy throughout our financial processes.

Key Areas of Responsibility

Process subcontractor/supplier invoices and payments promptly and accurately Administer CIS deductions and submit returns to HMRC in accordance with regulations Track and maintain records of retention payments, monitoring release schedules Reconcile bank and ledger accounts, support monthly and year-end closing activities Verify subcontractor status and ensure compliance with relevant financial legislation Handle communication with subcontractors regarding CIS, payment queries, & retentions. Assist in producing financial statements and preparing documentation for audits Employee expense management VAT and CIS return completion Month and year end reporting processes

Key Tasks

Complete all accounts receivable invoicing and collections accurately and on a timely basis Process and log all accounts payable transactions, completing appropriate matching and tax review of each invoice (including CIS) Managing subcontractor/supplier payments and processing in line with due dates. To ensure the recording of all bank transactions and that all records and entries within the system are updated on a daily basis. To ensure completion of monthly bank reconciliations, investigating and explaining anomalies before independent review and filing. To prepare quarterly VAT and CIS returns, ensuring these are reviewed and submitted on a timely basis. To ensure completion of monthly reconciliations including trade debtors, trade payables, other creditors and VAT. To ensure timely processing of payroll payments and journals in the system. Work with external payroll provider to ensure information is submitted and received back in line with payment deadlines. To ensure all employee expense reports are processed on a timely basis, ensuring information is accurate and reviewed for tax and is supported by receipts or equivalent and line manager approval in line with policy. To assist with monthly close and journal management by being responsible for the accurate completion of entries into the system. To assist with month end / year end preparation and procedures.

Key Performance Indicators

Position Related

Timeliness and accuracy of invoicing and cash collection Timely processing of purchase invoices and accuracy of accounts payable reports Completeness of monthly balance sheet reconciliations Positive working relationships with supplier and customer finance teams

Compliance

To ensure understanding of the Mathewson quality and environmental management systems and to work according to their requirements. To be aware of the environmental aspects and impacts relevant to the work of as well as ensuring compliance with any environmental legislation that is applicable to the job. Ensure all Mathewson activities are GDPR compliant.

Qualifications, Certificates & Licences

Minimum of GCSEs (or equivalent) in English and Mathematics.

Experience

Experience in accounting and/or finance Proficient in Microsoft Office, especially Excel (advanced level preferred) Experience with an ERP system desirable but not essential (Sage 50/Xero an advantage) Experience of working with customers & suppliers (internal & external) Ability to manipulate large volume of data and experience of carrying out detailed analysis of data and to provide the results that are easily understood to external auditors and senior management

Behavioural Competencies

Attention to detail with the ability to provide accurate and timely information to a high standard Ability to work well in pressurised situations and think proactively in a fast-paced environment Ability to plan, organise and prioritise workload, including co-ordinating with others and ensuring that statutory and other deadlines met. Proactive and diplomatic Ability to multitask effectively ensuring timelines are met Excellent verbal and written communication skills, including ability to effectively communicate with internal and external stakeholders up to and including Senior Executives To work as part of a team and independently to deliver a common goal or objective

Travel Requirements

The position will be based in Washington, with the opportunity for flexible and hybrid work models. Travel will be required periodically to other operating locations as specified by the Company (<10%).

Job Type: Full-time

Pay: 29,000.00 per year

Benefits:

Company pension On-site parking Work from home
Work Location: Hybrid remote in Washington NE37 2SH

Reference ID: HRJDe-Mat-016
Expected start date: 04/08/2025