Job Description

JOB DESCRIPTION

POST:

Finance Officer

PAY:

Grade E Scale 26,824 - 28,142 (Full time equivalent)

Actual Salary

22,202 - 23,293 for 30 hours (pro rata to a fixed term contract)

Responsible to

: Finance Manager

Hours of Work

: 30 hours per week, All Year Round

Purpose of the post and main scope of responsibility:

To support the day-to-day financial transactional processing and reporting under the direction of the Finance Manager. Able to deputise for the Finance Manager where needed.

Accurately processing supplier invoices in a timely manner, ensuring all suppliers are paid correctly and to agreed payment terms. Matching invoices to delivery notes and orders. Includes checking of BACS runs before uploading to the bank. Process purchase orders in a timely manner, ensuring that all purchasing including purchase card transactions are done so in accordance with the Trust's Scheme of Delegation. Handling all supplier enquiries in a timely and effective manner. To maintain the integrity of the supplier information held in the financial systems. Support on producing monthly management accounts for review by the Finance Manager and support year end procedures as required, examples include creating and posting certain general ledger journals, reconciling all balance sheet accounts on a timely basis etc. Payroll processes, including timesheet data entry tasks. Able to fully deputise where needed for the Finance Manager. To Liaise with the payroll provider, HR and school staff to resolve queries Lead on ensuring cash banking processes are accurately completed on time, and associated reconciliations, including the general ledger to bank statement reconciliation, are completed to the right standard. Process sales invoices (including sports lettings, music and trampolining fees) and ensuring all monies owing are collected in a timely manner and to agreed terms. Management of the cashless payment systems (ParentPay and ParentPay Shop), including setting up new billable items (trips / shop items), updating payment records, chasing up amounts unpaid and handling queries. To also include supporting the production of relevant reports to assist with pupil trips, events and visits, etc. Able to assist and deputise for the Finance Manager with the preparation of statutory financial accounts and financial returns to external agencies including DfE/ESFA. Provide support with internal and external audit information requests. When required to, provide regular or ad hoc high quality timely financial information to the Finance Manager, Business Manager, school leaders, budget holders and governors. Support the Finance Manager in the preparation and monitoring of annual budgets and forecasts. Assist with the maintenance of the Trust's fixed asset register and monthly posting of depreciation entries. Ensuring that the capitalisation and depreciation policies are adhered to. Support the continuous improvement of the financial systems and procedures. Able to work flexibly within the wider Administration team as directed by the Finance Manager. Providing ad-hoc cover on the Reception desk if required. Provide ad hoc support to the Finance Manager as required. Able to provide support with the design and implementation of multi-academy wide trust financial processes as required.
The above responsibilities are subject to the general duties and responsibilities contained in the Statement of Conditions of Employment.

To carry out any reasonable request made by the Headteacher, Business Manager, Finance Manager or other senior member of staff.

Job Types: Part-time, Fixed term contract
Contract length: 8 months

Pay: 22,202.00-23,293.00 per year

Expected hours: 30 per week

Benefits:

Canteen On-site gym On-site parking
Work Location: In person