Job Description

About Optimus Flowers

Optimus Flowers is one of the UK's leading independent flower and foliage importers, operating in a fast-paced, time-critical environment. Accurate cost control and financial reconciliation are critical to protecting margins and ensuring business performance.

We are looking for a Finance & Operations Administrator whose primary focus is cost checking and reconciliation, with structured cross-department cover responsibilities.

The Role

The core responsibility of this role is financial cost control, including checking product costs against actuals and supporting account reconciliations.

In addition, the role includes planned holiday and absence cover for purchase ledger and credit control, along with limited operational support across logistics and supplier claims. All cover is documented, trained, and supported.

This role suits someone analytical, detail-driven, and comfortable working across finance and operations.

Key Responsibilities

Cost Control & Reconciliation (Primary Focus)

Check all product costs against actual supplier invoices and landed costs Investigate, explain, and resolve cost variances and discrepancies Ensure cost and pricing data within internal systems is accurate and up to date Support reconciliation of supplier and customer accounts Assist with month-end cost reviews and reporting Liaise with Purchasing, Sales, and Finance teams to resolve cost-related issues
Supplier Claims & Cost Discrepancies

Raise and manage supplier claims relating to cost or invoice discrepancies Track claims accurately and maintain full audit trails Liaise with suppliers and internal stakeholders to resolve claims efficiently
Holiday & Absence Cover (Secondary Responsibility)

Provide holiday and absence cover only for: Purchase ledger processing Credit control administration Follow documented processes and escalate issues appropriately
Logistics & Operational Support (Limited Cover)

Provide administrative cover for logistics during holidays or peak periods Support shipment tracking, documentation, and issue resolution as required
What We're Looking For

Strong numerical and analytical skills with excellent attention to detail Confident working with costs, invoices, and reconciliations Methodical, organised, and comfortable investigating discrepancies Able to work across departments and communicate clearly Reliable and adaptable when providing cover support
Experience & Skills

Experience in finance administration, cost control, or accounts preferred Understanding of purchase ledger and credit control processes required (for cover) Strong Excel skills essential; ERP system experience beneficial Full training provided across systems and cover responsibilities
Salary & Benefits

27,000 - 30,000 per annum (depending on experience) Monday to Friday, 08:00 - 16:00 Overtime may be required during peak trading periods Company pension Sick pay Casual dress code Free on-site parking Modern office facilities with free tea and coffee
Job Types: Full-time, Permanent

Pay: 27,000.00-30,000.00 per year

Benefits:

Bereavement leave Casual dress Company pension Free parking On-site parking Private medical insurance Sick pay
Work Location: In person