Job Description

Finance Operations Officer - W8, London

Location:

W8

Temporary to Permanent

Working hours:

0.5 or 0.6 and 8.30am - 5.30pm (can be flexible with this).

Start Date:

ASAP

EHANCED DBS IS REQUIRED

The successful candidate will have ARBOR experience, and support the financial work of the school and manage aspects of work in the Finance Office.

We are looking for a finance operations officer who is capable in the following, or can learn:

Finance Administration

Process purchase orders, invoices, and payments in line with school financial procedures. Manage petty cash and school credit card transactions. Reconcile bank statements and maintain accurate financial records. Prepare and process income, including school meals, trips, lettings, and donations. Ensure all transactions are coded correctly to budget lines. Support budget monitoring by producing regular expenditure reports for Headteacher and governors.

Payroll & HR Support

Collate and submit monthly payroll data to HR/payroll provider (e.g. overtime, supply cover, absences). Maintain staff absence records for payroll and reporting. Support recruitment administration: safer recruitment checks, contracts (liaising with HR provider where needed). Monitor staff training and update HR files as directed.

Budget & Compliance Support

Assist with year-end procedures, audit preparation, and statutory returns. Support Headteacher with financial forecasting by supplying up-to-date expenditure and income reports. Maintain the asset register and inventory records. Support the administration of funding streams (Pupil Premium, Sports Premium, Nursery income, grants). Ensure compliance with school financial policies and the Financial Regulations Handbook.

Income Generation & School Fund

Monitor and reconcile Arbor payments (MIS system) Prepare and monitor accounts for trips, clubs, and wraparound care. Ensure lettings income is collected, recorded, and invoiced accurately.

Administration Support (linked to finance)

Liaise with suppliers, contractors, and service providers. Maintain filing systems for finance and HR records. Support the Headteacher and governors with paperwork for finance committee meetings.
Job Types: Full-time, Temp to perm

Pay: 15.95-20.00 per hour

Benefits:

Canteen Company pension Cycle to work scheme Discounted or free food Free parking On-site gym On-site parking
Ability to commute/relocate:

Kensington and Chelsea W8: reliably commute or plan to relocate before starting work (required)
Experience:

Finance Administration: 1 year (preferred) Payroll & HR Support: 1 year (preferred) Budget & Compliance Support: 1 year (preferred) Income Generation & School Fund: 1 year (preferred) Administration Support (linked to finance): 1 year (preferred) Finance Officer: 1 year (required) Working in a school setting: 1 year (preferred)
Licence/Certification:

Enhanced DBS (preferred)
Work Location: In person