Job Description

As a Finance & Procurement Assistant, you will play a key supporting role in the day-to-day operations of the team, helping to ensure smooth financial and procurement processes. You will act as a point of contact for internal and external stakeholders and gain exposure to a broad range of financial activities. This role offers valuable professional development opportunities with potential for growth over time.

Your key tasks and responsibilities will include, but are not limited to:

Finance (50%)

Accurately input supplier invoices, expenses, and financial data into accounting systems to maintain up-to-date ledgers. Perform regular credit control activities to support timely customer payments and reduce aged debt. Manage supplier statements and handle escalated invoice queries. Maintain accurate categorisation and approvals within the Allstar portal, ensuring credit card expenditures are properly recorded. Input and organise financial data to support internal reporting and audit readiness. Collaborate on finance reports such as Allstar summaries and project-specific financial tracking. Respond to and manage finance-related mailbox queries in a timely and professional manner. Support the Finance & Procurement Supervisor with ad hoc financial administration and reporting duties.

Procurement (50%)

Creating purchase orders, bids, and RMAs as per business requirements, in line with procurement policies, and send to suppliers. Contacting suppliers to ensure meeting delivery schedules, to expedite and to alleviate potential supply shortages and or missed deliveries. Comparing prices, specifications, and delivery dates to determine the best bid among potential suppliers. Responding to customer, supplier and internal team inquiries about order status, changes, or cancellation. Working closely with our suppliers and project teams to ensure orders are delivered on time in full. Checking purchase order acknowledgements to ensure orders will be fulfilled to our requirements, highlighting any discrepancies. Supporting with product and pricing queries
The above is not an exhaustive list of duties and you may be expected to perform different tasks as necessary to meet the overall business objectives of the organisation.

About you

We're looking for someone with a genuine interest in finance and a desire to grow their career to join our team as a Finance & Procurement Assistant.

Ideally, you will have at least two years of experience in a finance-related role, though we're also open to candidates with strong transferrable skills and a solid understanding of finance principles. Familiarity with the Procure to Pay process and a strong sense of commercial awareness will be key to succeeding in this role.

Given the importance of this position within our team, we're looking for someone who is highly organised, detail-oriented, and comfortable working under pressure. You should be a team player with a proactive attitude and a willingness to support other areas of the business when needed.

In this role, you'll work closely with the Finance & Procurement team, gaining hands-on experience in areas such as VAT returns, payroll, and financial year-end processes across multiple countries.

Strong proficiency in Microsoft Office, especially Excel, is essential--knowledge of formulas and functions will be required.

While previous procurement experience is a plus, it is not a requirement for this role.

About us

We are retail. We specialise in providing in-store retail IT systems, services, solutions, project management & support platforms. With over 25 years of experience, we work with some of the biggest household brand names on the high street in the fashion & hospitality sectors, building close working long standing partnerships built on trust, expertise and a mind set to getting the job done.

Our mission is simple - to provide our clients with truly integrated IT solutions that make a real difference to their business, building long standing relationships so that we can fundamentally understand the needs of our clients. We are not a huge corporate company who may treat clients as an account number. We are neither a small one-man-band offering cheap services. What KFP offers is a perfect blend of experience, structure, and a practical approach to enable us to deliver the service that all our clients have come to expect - a professional service that gets the job done.

Why KFP?

As well as a salary of up to 28,000 per annum, we provide the following benefits:

25 days' holiday plus bank holidays Private healthcare (including access to the Babylon app) for you and your dependents after a qualifying period Company sick pay Life assurance Recruitment referral scheme (500 for each successful referral you make) Reward and Recognition scheme Excellent professional development opportunities Regular team and company social events
These benefits are in addition to statutory benefits such as eye test vouchers and a workplace pension.

Job Type: Full-time

Pay: 25,500.00-28,000.00 per year

Benefits:

Company pension On-site parking
Schedule:

Monday to Friday
Work Location: In person

Expected start date: 01/07/2025