Job Description

Company Description

The Company provide well-maintained, fully compliant vehicles for rent to licensed private hire (PCO/PHV) drivers across London and the UK. Our fleet is kept inspection-ready with regular servicing, MOTs, and PCO checks, and we offer responsive support so drivers can stay on the road and earning. The Fleet team is at the heart of this--minimising downtime, keeping costs organised, and ensuring every car is road-ready.

Role Description

Location: West Drayton (UB7), UK -- on-site

Hours: Monday-Friday, 9:00-18:00

Reports to: Fleet Supervisor.

Training: Full training provided.

About the role:

This is an assistant position. You'll support day-to-day fleet operations by moving vehicles between garages, organising invoices, and helping keep every car compliant and road-ready.

Key duties:

Vehicle logistics: Safely drive vehicles (manual & automatic) between sites/garages; collect/return parts; complete drop-offs/pick-ups as directed. Maintenance coordination: Take cars for diagnostics; relay symptoms clearly (noises, warnings, behaviour); return diagnostic reports promptly. MOT/PCO & compliance runs: Attend MOT/PCO inspections, services, tyres, minor repairs; ensure paperwork is captured and filed. Invoices & expenses: Keep all invoices organised by vehicle; maintain a weekly expense sheet per car and submit updates daily (attach scans/photos and note work done and costs). Record-keeping & updates: Maintain a simple fleet log (mileage, next MOT/service dates, open faults, garage status, parts ordered); share concise daily/weekly status updates. General support: Fuel/wash vehicles when needed; handle ad-hoc fleet errands.
Schedule & added extras:

Core hours are Mon-Fri, 9:00-18:00. From time to time, reasonable additional hours may be required to meet operational needs.
You'll have support:

You'll work under a Fleet Supervisor who will guide priorities, show which garages to use for which faults, and help you learn our way of working. Full training is provided--you'll learn sourcing parts, preferred garages, and our admin processes.
Requirements:

Full UK driving licence; confident driving both manual and automatic vehicles. Reliable, punctual, and trustworthy with company property and receipts. Basic car awareness (able to describe symptoms) and a willingness to learn. Organised with invoices/records; comfortable using CRMs. Right to work in the UK.
Simple KPIs

Daily updates submitted to the weekly expense sheet per vehicle. 100% of invoices filed same day of work/parts purchase, maintenance etc. Same-day vehicle moves (or within agreed SLA). No missed MOT/PCO deadlines; Daily CRM update. Standard knowledge of CRMs.

Qualifications

Reliable. Excellent organizational and time management skills. Proficiency in using fleet management software and tools. Ability to work independently and remotely.
Salary:

25,000-26,000 per annum
Job Type: Full-time

Pay: 25,000.00-26,000.00 per year

Work Location: In person