Job Description

Job Title: Fleet Controller

Department:

Transport / Fleet Management

Location:

Head Office, Skelmersdale

Reports to:

Transport Manager & Managing Director

Job Purpose:

The Fleet Controller is responsible for the effective management, compliance, and presentation of all vehicles across Graylaw International and its group of companies. This includes minimising downtime (VORs), ensuring operational readiness, managing vehicle acquisition and disposal, coordinating repairs and maintenance, handling fleet insurance, and overseeing all associated fleet administration and cost control.

Key Responsibilities:

Fleet Maintenance & Standards

Ensure all vehicles meet company cleanliness, safety, and branding standards. Schedule and manage all planned maintenance and repairs to keep the fleet operational. Proactively manage Vehicles Off Road (VORs) to minimise operational disruption. Liaise with workshops, breakdown services, and parts suppliers to reduce turnaround times. Monitor vehicle conditions and act promptly on issues affecting roadworthiness or presentation.

Fleet Acquisition & Disposal

Manage the full process of buying and selling vehicles across the group: Assess operational requirements and recommend vehicle replacements or upgrades. Source new vehicles, negotiate terms, and oversee commissioning and branding. Coordinate the de-fleeting, sale, or disposal of old or surplus vehicles. Track costs and maintain accurate records of asset acquisition and disposal.

Compliance & Administration

Ensure full compliance with legal and regulatory requirements (MOT, inspections, tax, emissions). Maintain vehicle documentation, including V5s, inspection records, warranties, and service logs. Add and remove vehicles from company insurance policies and maintain up-to-date coverage. Register vehicles on national toll, congestion, and environmental systems.

Invoice Approval & Cost Management

Review, verify, and approve all fleet-related invoices, including: Tyres Repairs and servicing Tracking and camera systems Fleet insurance premiums, adjustments, and claims Monitor and report on fleet expenditure and operating costs. Work with finance and senior management to control fleet budgets and identify cost-saving opportunities.

Technology & Asset Monitoring

Oversee the installation and upkeep of tracking systems and onboard cameras. Monitor telematics data to assess vehicle utilisation, performance, and driver behaviour. Generate regular reports on fleet status, VORs, compliance, and cost performance for management.

Skills & Experience:

Experience in a fleet management or transport operations role within logistics or distribution. Knowledge of vehicle legislation, compliance standards, and asset lifecycle management. Strong administrative and cost management capabilities. Proficient in telematics systems, fleet management software, and Microsoft Office. Confident in negotiating with suppliers and managing service providers.

Key Attributes:

Highly organised, proactive, and detail-oriented. Strong problem-solving skills and ability to handle fast-paced decision-making. Excellent interpersonal and communication skills. A team player who takes full ownership of fleet performance and standards.

Working Hours & Package:

Monday-Friday, 08:00-17:00 28,000 per annum
Job Types: Full-time, Permanent

Pay: 28,000.00 per year

Benefits:

Company pension On-site parking
Schedule:

Monday to Friday
Work Location: In person

Reference ID: FC/June25