Job Description

Company Overview & Summary

Responsible for the administration of the Oleon Ltd Fleet team, ensuring all functions are carried our efficiently and using the resources available.

Core Responsibilities

Operational tasks

Ensure the Tachograph and WTD management system is kept up to date Monitor infringement frequency rates and types, organising retraining where necessary to reduce infringements Oversee and report on driver's hours and working time regulations, utilising company process to ensure full compliance Manage and control Logistics paperwork, POD's, Drivers time sheets, expenses, vehicle check sheets, IBC returns etc. Support the administration of holidays & other absences Organise all inter-site movements to be carried out as requested Organise vehicle maintenance for all HGV's and trailers is carried out as per the schedule Manage and control the vehicle defect system Organise ad hoc repairs (windscreens, tyres etc.) Organise staff training requirements when arranged by Management team Compile and communicate shift and performance reports Manage and control Logistics stock / equipment (fuel, vehicle wash, straps etc.) Take the lead role with Logistics Division Non-Conformances Inform/update colleagues and collaborate on issues and problems Daily dialog with the Planning & Logistics team to co-ordinate onsite operations and deliver the plan

Q E H&S

Ensure H&S is the #1 priority and safe practices are upheld by all Identify, manage & report all immediate H&S risks and incidents Assist with Logistics Division Non-Conformances and accident / incident investigations were required Compile and feedback statistical information gathered from root cause analysis outcomes Support divisional requirements to ensure all customer orders are delivered in full and other KPIs are met Gather, prepare and present information for internal and external audits within areas of responsibility Perform internal audits and implement corrective actions Carry out spot checks / routine inspections on working processes and equipment Keep the Drivers notice board up to date with all relevant communications

People

Work closely with Oleon Ltd Fleet drivers to ensure that workloads are managed effectively Be the main point of contact for all out of hours fleet related issues that may arise which need to be resolved urgently Interact with the driving team to support them to ensure the Fleet Operation is safe & efficient Provide point of contact between support functions and Oleon Ltd Fleet colleagues Co-ordinate & organise team members onto daily jobs and activities Set the standard for good practices and conduct

Continuous Improvement

Encourage the performance of the team, strive for & drive improvement in all aspects Support CI using lean methods and 5 S Standards to improve H&S, reduce errors/waste and improve efficiency (training and support provided) Review & develop SOPs Gather and employ data and facts to improve performance and eliminate faults/errors

Supporting Division Performance

Understand & support the implementation of site & business strategies and development plans Understand customer needs and the importance of associated service & quality levels Work in partnership with sister departments (commercial, technical, quality, people, maintenance, CI etc.) Work in a culture that encourages ethical conduct, open communication and commitment to compliance consistent with company values. Promptly communicate to manager and assist in investigating all relevant complaints, possible violations or irregularities, taking appropriate action where necessary. Be a positive ambassador for the company and site in all situations
Job Types: Full-time, Permanent

Pay: 28,000.00-30,000.00 per year

Benefits:

Company pension Employee discount On-site parking Referral programme Store discount
Schedule:

Monday to Friday No weekends
Work Location: In person

Expected start date: 07/08/2025