Job Description

About Us

Jeff Way Group is a leading building and maintenance contractor, established in 2014 and based in Bristol. We operate across the South West, providing planned works, renovations, and repairs for local authorities, housing associations, and commercial clients. With over 200 employees and a substantial vehicle fleet, we take pride in delivering reliable, compliant, and high-quality services.

Job Overview

We are seeking an experienced and proactive Fleet Manager to take responsibility for the management and compliance of our growing vehicle fleet. The successful candidate will oversee all aspects of fleet operations, including maintenance, budgeting, supplier relationships, and staff support.

Key Responsibilities

Vehicle Management

Monitor and control vehicle maintenance costs, ensuring best value via warranties, guarantees, and negotiated supplier rates. Manage bookings, servicing, repairs, and MOTs for all fleet vehicles. Ensure vehicle checks and compliance records are always up to date. Track out-of-hours vehicle use and produce reports on driving behaviour, fuel usage, and Lightfoot data. Investigate vehicle incidents and manage insurance or compliance follow-up. Maintain accurate records for fuel cards, AdBlue, oil stock, breakdowns, and recoveries. Maintain the key register for all vehicles. Liaise with hire companies regarding new vehicles, lease extensions, returns, and procurement. Oversee vehicle accessories, sign writing, racking, and equipment.

Financial & Administrative Management

Process and check all fleet-related invoices, ensuring accuracy and timely approval. Keep clear records for all equipment and vehicles. Manage system access and passwords for fleet apps and management systems. Report on budgets for fleet costs, repairs, fuel, and maintenance.

Supplier & Contact Management

Maintain an up-to-date register of suppliers, garages, and contractors, including all relevant details. Ensure service-level agreements are met with suppliers and escalate any performance issues.

Equipment & Asset Control

Oversee engraving, storage, and accurate recording of equipment data. Ensure all assets are logged and managed in line with company policies. Coordinate the supply of racking, accessories, and specialist tools.

Staff Communication & Compliance

Draft and send staff communications about fleet app use, servicing requirements, checks, and compliance reminders. Ensure that all staff understand how to report vehicle issues, accidents, or breakdowns. Act as first point of contact for internal queries relating to vehicles, equipment, or servicing.

Skills and Qualities

Excellent organisational and administrative skills, with attention to detail. Clear, professional communication skills for staff emails and reports. Good financial awareness, with the ability to process invoices efficiently. Proactive problem-solving skills and knowledge of fleet compliance and cost control. IT literate, familiar with fleet apps, Sage HR, Microsoft Office, and invoicing systems. Strong relationship management skills and the ability to maintain productive supplier partnerships.

Experience and Qualifications

Previous experience in fleet coordination, transport management, or facilities administration preferred. Good working knowledge of vehicle maintenance processes and compliance requirements. Familiarity with warranties, leasing, and fleet reporting systems. A full UK driving licence is essential.
If you are interested in this role then please contact Steve Pearce - steve.pearce@jeffway.co.uk

Job Types: Full-time, Permanent

Pay: 34,000.00-40,000.00 per year

Work Location: In person