Job Description

FM Compliance Coordinator

Company: Universal Building Specialists
Location: Brentwood, Essex
Salary: 28,000 - 35,000 per annum (depending on experience)
Reporting to: Service Delivery Manager

About Universal Building Specialists

At Universal Building Specialists (UBS), we're proud to be a growing, people-driven business built on integrity, collaboration, and technical excellence. From our head office in Brentwood, we deliver mechanical, electrical and building fabric maintenance to clients across the UK -- combining national reach with a personal, hands-on approach.

Our culture is open, energetic and supportive. We believe the best results come from strong teamwork, clear communication, and empowering our people to take ownership of their work. Whether you're coordinating compliance, solving a technical issue, or supporting a client on site, you'll be part of a team that genuinely cares about doing things right and making a difference every day.

As we continue to expand our service delivery and compliance portfolio, we're looking for a driven and organised FM Compliance Coordinator to join our Brentwood team and play a key part in keeping our clients' buildings safe, compliant, and performing at their best.

Role Overview

The FM Compliance Coordinator will play a central role in ensuring all statutory and planned maintenance obligations are tracked, recorded, and completed across our client portfolio. Working closely with engineers, subcontractors, and clients, you'll maintain accurate compliance records, schedule PPM works, and support the Service Delivery Manager in managing asset and system compliance performance.

This is a fantastic opportunity for someone who enjoys structure, attention to detail, and seeing their work contribute directly to a safer and more efficient built environment.

Key Responsibilities

Manage and maintain compliance documentation across all active client sites (including F-Gas, Emergency Lighting, Fire Alarms, Legionella, Lifts, and Electrical Safety).

Schedule, track, and monitor Planned Preventative Maintenance (PPM) activities to ensure 100% compliance with statutory and contractual requirements.

Liaise with engineers, subcontractors, and suppliers to coordinate attendance, completion reports, and certification.

Upload, file, and audit all compliance documentation to ensure records are accurate and up to date.

Support mobilisation of new contracts by setting up asset registers and PPM schedules within the CAFM system.

Produce compliance and performance reports for internal management and clients.

Assist in preparation for audits, client meetings, and KPI reviews.

Identify and escalate any risks or non-compliance issues promptly to the Service Delivery Manager.

Provide administrative and coordination support to the wider FM operations team as required.

Skills & Experience Required

Essential:

Experience working within Facilities Management or Building Services (hard services preferred).

Good understanding of statutory compliance requirements in FM.

Excellent organisational and administrative skills with strong attention to detail.

Confident communicator with coordination and follow-up ability.

Competent with CAFM systems, Excel, and Microsoft Office.

A proactive and positive approach to problem-solving.

Desirable:

Technical or engineering knowledge (M&E bias advantageous).

Experience liaising with clients and managing contractor performance.

Familiarity with SFG20 or other maintenance compliance frameworks.

What We Offer

Competitive salary (28-35K depending on experience)

25 days annual leave plus bank holidays

Pension scheme

Ongoing training and career development opportunities

Supportive and collaborative working culture

Modern offices with on-site parking in Brentwood

The chance to be part of a forward-thinking, growing FM business where your ideas are valued

Job Type: Full-time

Pay: 28,000.00-35,000.00 per year

Benefits:

On-site parking Referral programme
Work Location: In person