Job Description

Purpose of the post:

To coordinate and ensure that all Academy related administration and operations run smoothly, and are in lin with Club Doncaster and football governance rules.

In conjunction with the multi-disciplinary team, support the Head of Academy to drive the Academy management plan.

Support the Head of Football Administration and Operations with ad-hoc activities in relation to first-team matters.

Key duties and responsibilities:

Be the main point of contact for all Academy players, parents and staff for general enquiries. Develop a supportive, positive and professional relationship with all Academy staff, players and parents. Inform the Head of Football Administration and Operations of the planned Academy schedules and visitors. Review administration processes, making any positive changes in the best interest of Academy players and staff. Create and maintain an audit trial for all Academy files. Support the HR and Safeguarding Manager and Head of Academy during official governing body audits. Provide secretarial support to the Head of Football Administration and Operations and Academy staff, when required. Support the match day coordinator, kit coordinator and mini bus drivers so they are aware of timings and relative information to support their roles. Ensure all post-match paperwork including team submission, appearance and discipline statistics et al, are submitted on iFAS in accordance with all FA/League deadlines. Handle incoming and outgoing scout requests. Support the HR and Safeguarding Manager in the mass communication of policies and reporting processes in respect of the Academy. Ensure SRS (Staff Registration System) is managed and updated accurately. Monitor SRS and iFAS, and flag up qualifications and issues that arise. Ensure that appropriate staff files are accurate and complete. Ensure that all player files are accurate and all registration data and internal documentation is returned and completed in a timely manner. Ensure that all the multi-disciplinary team are aware of player entries and exits. Support the HR and Safeguarding Manager with annual policy reviews and dissemination. Support the HR and Safeguarding Manager with relative administration in relation to Academy staff and volunteers. Complete and action all match day information for U9-U18s programmes with the support of Lead Phase Coaches, including pitch bookings, away information, match officials, visiting scouts et al. Manage all pitch bookings on Sportskey. Support the Head of Football Administration and Operations with player registrations and match day administration for all teams, where appropriate. Produce and circulate the monthly Academy newsletter to all club staff and parents. Ensure all policies and procedures are adhered to. Active participation in continuing professional development. Act at all times with utmost good faith to the club(s) and company. Devote full attention and ability to fulfilment of the duties required by the role. To work closely with fellow staff, maintain good relationships, and collaborative working practices. To work with colleagues throughout Club Doncaster to extend knowledge and skills in order to identify and develop best practice. To undertake other duties, training and/or hours of work as may be reasonably required and which are consistent with the general level of responsibility of this job. To maintain the quality of service provision, regularly evaluating work and seeking to make improvements. Present a professional image when dealing with both internal and external contacts and partners, acting in a professional manner at all times. To undertake such other duties, training and/or hours of work as may be reasonably required and which are consistent with the general level of responsibility of this job.

Person specification:

Our non-negotiables:

1. Be punctual and prepared for all meetings.

2. Clear and respectful communication with your peers and customers.

3. Keeping to deadlines set by your line manager or senior management.

Our values:

We are

proud

of our work and our working environment(s). We are

passionate

about everything we do. We are

high performing

in everything we do. We move

forward as one

as a group of staff and organisation.

Character specification:

Embody high energy, enthusiasm and humility. Being customer focused in providing the best supporter or client experience possible. Perform all assigned tasks efficiently and in a timely manner. Flexibility in doing things differently to improve efficiency. Able to communicate effectively and confidentially individually and in group situations. Listen and respects other people's views and opinions. Can develop open and effective relationships with all colleagues. Awareness of impact of own behaviours on others and is able to modify approach or style to achieve results.

Important information:

The above mentioned duties and responsibilities should be regarded as neither exclusive nor exhaustive as the post holder may be required to undertake other reasonably determined duties and responsibilities, commensurate with the grading of the post, without changing the general character of the post.

Applicants must hold a full driving licence. It is the employee's responsibility to ensure up-to-date documentation is provided to Club Doncaster.

About Club Doncaster:

Club Doncaster is the elite brand of sporting organisations working to support and strive forward our community. Our spoken aim is to be:

an ambitious and successful club of which the community is proud of.

We work with a culture that promotes unity, creativity and aspiration to promote success - this is why we are Club Doncaster.

We look for people with passion, honesty and who embrace a challenge on a daily basis, with the energy and passion to strive forward and prove each day.

Safeguarding:

Club Doncaster takes its safeguarding responsibility very seriously. This means recruiting the correct people for Club Doncaster.

We acknowledge our clear responsibility to safeguard children and vulnerable groups in our care, and have policies and guidelines to ensure this.

The successful candidate will have to complete an Enhanced DBS check before starting employment with the club.

Equal opportunities:

Club Doncaster is an equal opportunity employer and is determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.

Our Recruitment and Selection Policy, Code of Conduct, Diversity & Equality Policy,Equal Opportunities Policy and Right to work in UK Policy are available to all applicants on request.

Job Types: Full-time, Permanent

Pay: 23,000.00-26,000.00 per year

Additional pay:

Bonus scheme
Benefits:

Additional leave Company events Cycle to work scheme Free fitness classes Free parking Gym membership Health & wellbeing programme On-site gym On-site parking Paid volunteer time Store discount Work from home
Schedule:

Monday to Friday Weekend availability
Language:

English (preferred)
Work Location: In person