Job Description

Job Title: Football Administrator

Department: Football Administration

Reporting: Executive Manager to Director of Football

Location: Training Ground - Jersey Road

Salary: Competitive

Brentford FC is a bit different to other Premier League football clubs. We put our fans first, we are a true community club and while we are financially sustainable, we are not afraid to take calculated risks. We take huge pride in our environment and culture within the Club which focuses on development, inclusion and not being afraid to think differently.


Being progressive, humble and respectful while sticking together as one team across the Club guides how we work and the decisions we make each day.


We also firmly believe that a diverse workforce is a better workforce which will help us develop ideas, solve problems and ultimately grow Brentford FC.


We play in a brand-new stadium, 15 minutes from Heathrow in vibrant west London.


We will never forget where we have come from, but we are excited about the future that lies ahead.


Come join us.

Inclusion Statement

Brentford FC is an organisation which values and is passionate about diversity and inclusivity. We welcome and encourage applications from qualified candidates, including those from underrepresented groups - such as those from ethnically diverse backgrounds, women, those from the LGBTQ+ community and those with disabilities. Should you require any workplace accommodations (also known as 'reasonable adjustments'), you will have the opportunity to let us know at appropriate points in the hiring process.

Safeguarding Statement

Brentford FC is committed to equality, the safeguarding and welfare of all children and adults at risk. This responsibility is shared by all staff and volunteers at the club, safeguarding is everyone's responsibility. Staff will be required to undertake regular safeguarding training to enable and reinforce a proactive approach to safeguarding. This role requires the post holder to apply all relevant policies and uphold the club's commitment to safeguarding vulnerable people to ensure a safe environment for all. This includes the timely reporting of any safeguarding concern to the safeguarding team. We remind those barred from regulated activity that it is an offence to apply for such positions.

Please note that where appropriate for the role, you may be required to complete additional background checks such as Disclosure and Barring Service (DBS) check and this will include any time living or working outside of the UK in the last 10 years. You can find out more about this at

https://www.gov.uk/dbs-check-applicant-criminal-record

Please also note that a CV application will not be sufficient. Applications will not be considered where the application form has not been completed in full.

If the role you are applying for involves regulated activity and you have been shortlisted for a first stage interview, you will be asked to fill out a Declaration of Offences Form.

The Role of Football Administrator

We are currently recruiting a team of Football Administrators (open to full-time or part-time) who will provide efficient and effective support to the Football Department as a whole. The administrative team will gain exposure to the working environment of the training ground, with each team member having opportunity to work within a specific department while developing skills to support the wider team as the need arises.

Main accountabilities for the team as a whole will include:

Reception duties

Collate a log of weekly visitors to the training ground


Notify relevant staff of visitors and organise appropriate site access


Greet visitors/guests and chaperone where necessary


Organise refreshments as required

Fixtures

Scout requests - confirm ticketing requests and liaise with a member of the box office for distribution


Match Officials 1st Team fixtures - communication with match officials (re accreditation, EAP's, Safey Officers briefing notes etc) and relevant staff


Manage tickets, accreditation, parking etc for PL match delegates and guests


Liaise with Away Clubs with regard to matchday operations when visiting the Gtech Stadium - i.e. staff lists, parking requirements (coach, kit van), ice, etc - forward information on to the relevant staff members


Email all visiting clubs the match day information pack and be the point of contact for any questions regarding their visit.


Be the point of contact for match day information packs from other clubs - information to be sent to relevant staff members and submitted accordingly.


Arrange match officials for training ground friendly fixtures.

Academy Leadership Team support

Manage agendas, minutes and actions for key strategic Academy meetings


Diary management for the Academy Leadership Team


Support in booking travel and accommodation for senior Academy staff members


Track and approve Academy parents' expenses in accordance with Club policy


Track and approve PDP players' expenses in line with contracts


Support in the planning and delivery of Academy staff events


Manage all digital and print display materials throughout the Academy building, including parent/player noticeboards and training content/highlights reels on TV screens


Manage supplies of Academy office fixtures, fittings and equipment

Point of contact with Finance Department

Setting up of new suppliers


Raising of Purchase Orders


Uploading expense receipts

Staff Training

Assist in booking meeting rooms for training/events both on-site & off-site


Support arrangements for mandatory staff training


Support in ensuring all policies and forms are correctly distributed, collated and stored


Any general administration tasks as requested

General Club Accountabilities

To ensure compliance with all relevant Club policies, including health and safety policies and with specific reference to data regulations. To ensure compliance with all relevant legal, regulatory, ethical, and social requirements. To ensure compliance with the Club's Safeguarding Policy and processes. To ensure that any concerns you observe, or are raised with you in your role, are shared with the Safeguarding Team through appropriate channels. To ensure compliance with the Club's Code of Conduct. To promote equity, diversity and inclusion at the Club, in line with our EDI strategy To build and maintain good working relationships both internally and externally, maintaining a professional image at all times when representing Brentford FC To keep confidential any information gained regarding the Club and its personnel. To maintain a flexible approach to work at all times.

Person Specification - Essential Personal Characteristics

Competent with Microsoft Office packages, particularly Word, Excel and Outlook


Confident working alongside senior staff


A self-starter with a high level of initiative and proactivity requiring minimal supervision


Able to thrive in a fast-paced working environment


Can manage a heavy workload with strict deadlines


Excellent written and verbal communication skills


Excellent organisational skills


Flexible and willing to take on ad-hoc tasks


Comfortable working independently and as part of a team

Person Specification - Desirable Characteristics

Desire for continuous personal improvement

Closing date for applications: Sunday 31 August 2025