Job Description

Front of House and Admissions Coodinator

Location: The Webber Independent School

Start Date: August / September 2025

Job Type: Term Time only with additional weeks, 8:00am-4:30pm (40 Weeks) Full-time, Permanent

Salary: FTE 28 000 per annum- 24,231 (Actual pro rated) per annum + excellent benefits

The Webber Independent School

is seeking a dedicated and experienced Front of House & Admissions Coordinatorresponsible for providing a warm, professional, and efficient first point of contact for all visitors, prospective families, and enquiries. The role combines the smooth running of the School's front-of-house and reception area with the effective coordination of the admissions process, from initial enquiry through to enrolment.

The post holder will work closely with the Director of Marketing and Admissions, overseeing administrative processes, managing accurate records within the School's Management Information System (MIS), and supporting events and communications that promote the School to prospective families.

In addition, the Front of House and Admissions Coordinator will provide high-quality administrative support across the School, ensuring the highest standards of service for both internal and external stakeholders.

Key responsibilities include:

Deliver a welcoming, professional, and efficient reception service for all visitors, parents, pupils, and stakeholders. Ensure the reception area is well presented, safe, and compliant with GDPR and safeguarding requirements at all times. Manage incoming calls, emails, post, and messages, ensuring they are handled and directed appropriately and promptly. Coordinate the full admissions process, including:
o Responding to all enquiries in a timely and professional manner.

o Recording and maintaining all registrations and pupil movement accurately.

o Processing applications, scheduling visits and assessments, and managing correspondence.

o Maintaining and updating the MIS (iSAMS) with accurate and timely admissions data.

o Preparing reports and analysis to support admissions decision-making.

Guide prospective families through the admissions journey, delivering exceptional customer service and promoting the School's values and ethos. Assist in organising and hosting admissions-related events such as Open Days, taster sessions, and information evenings. Collaborate with the Director of Marketing and Admissions to ensure effective communication with prospective and current parents, including use of the School's parent app. Support day-to-day school administration, including attendance registers, producing reports, maintaining records, and distributing communications. Coordinate with other departments to ensure the smooth flow of information and processes. Provide general secretarial and administrative assistance to the Senior Leadership Team and other departments as required. Ensure fire procedure awareness and act in line with school health and safety policies.
This role requires close collaboration with various departments within the school, making it a key position in ensuring the efficient and effective operation of both the front office and admissions processes.

What We Offer:

Perkbox membership

- access to discounts and perks across 1,000s of brands

Free hot lunches, uniform & parking

Generous holiday

and

sick pay entitlement

Ongoing training & career development opportunities

Access to an

Online Training Portal

Annual appraisals

and support for further qualifications

Social events

and a warm, supportive staff community

Pension scheme

How to Apply:

To apply, please complete our school application form, available from Mrs Barber at:

vacancies@webberindependentschool.co.uk

Or call:

01908 574740

to request a copy.

The Webber Independent School is committed to safeguarding and promoting the welfare of children. All employees are expected to share this commitment, to follow the Bellevue safeguarding policies and procedures and to behave appropriately towards children at all times, both in work and in their personal lives. All successful applicants will be subject to enhanced DBS checks and references in line with our safer recruitment policy.

Job Types: Full-time, Permanent

Benefits:

Company events Company pension Discounted or free food Employee discount Life insurance On-site parking
Experience:

Administrative: 1 year (required) Database administration: 1 year (required) Customer service: 1 year (required)
Work Location: In person

Application deadline: 05/09/2025
Reference ID: Front of House & Admissions Coodinator