Job Description

Purpose
As Fund Accounting Team Assistant at London CIV, you'll play a key role in supporting the delivery of high-quality financial reporting and fund administration across both Public and Private Markets. Reporting to the Head of Public Funds Accounting, you'll work closely with internal teams and external partners to ensure timely, accurate and insightful financial information is available to our clients and stakeholders.
This is a fixed term contract covering a period of maternity starting in December 2025, offering a unique opportunity to gain hands-on experience in fund accounting within a regulated asset management environment. You'll need strong organisational skills, a proactive mindset, and the ability to work collaboratively across teams.
What You'll Be Doing
You'll support the Fund Accounting function through a range of responsibilities including:
Reporting & Oversight

• Co-ordinate the receipt and review of external reports from third parties, ensuring they meet internal requirements and add value to London CIV's oversight processes.

• Assist with the production and maintenance of internal reports such as RCSA (Risk and Control Self-Assessment) and third-party controls oversight documentation.

Fund Administration

• Review and complete checklists for key investor reports including Quarterly Investment Reports, Pension Reporting, monthly holdings, Annex IV submissions and performance slides.

• Prepare and validate management fee invoices for Private Markets, and review Public Markets fee calculations against prospectus rates.

• Maintain invoice logs and VAT schedules, ensuring timely payment and accurate allocation of third-party costs.

Legal & Documentation

• Maintain the central repository for Private Markets legal documentation, ensuring accessibility and completeness.

• Support the provision of KYC and other documentation to underlying investments.

Vendor & Stakeholder Engagement

• Assist with third-party oversight including meeting support, systems access, query tracking and KPI reviews.

• Co-ordinate the quarterly Voice of Customer survey with our third-party administrator.

Client Servicing

• Collaborate with client-facing teams to resolve operational queries and contribute to a positive client experience.

What You'll Bring
Essential

• Strong organisational, analytical and numerical skills.

• Ability to work independently with a proactive and solutions-focused approach.

• Proficiency in Microsoft Office, particularly Excel, Word and PowerPoint.

• Clear and confident communication skills, with the ability to engage stakeholders at all levels.

• Collaborative mindset and ability to work effectively in small teams within a matrix structure.

• General understanding of financial services and fund operations.

• Commitment to high professional standards, including equality, diversity and the Nolan Principles.

Desirable

• Quick to learn and able to adapt to new tasks and systems.

• Forward-thinking with the ability to anticipate future needs and implications.

• Enthusiastic about continuous learning and personal development.

Note: This job description is aimed to be illustrative and is not exhaustive of all the duties and responsibilities which could be contained within this position. The role holder may be asked to undertake other duties and responsibilities which are commensurate with this area of work and grade. Confidential Document

Skills Required