Job Description

The Role

To support the launch and growth of the school's alumni network and fundraising initiatives, and to take a lead in organising and preserving the school's alumni archive. This is a developmental role ideal for a graduate or undergraduate internee seeking experience in education, communications, development, archiving, events, or digital media. The postholder will provide administrative, communications, digital, and event support for the emerging alumni and development programme, while also overseeing a significant archival project (potentially overseeing the work of volunteers) to sort, catalogue, and preserve 80 years' worth of alumni materials and memorabilia.

You will report to The Head of External Relations.

Key Responsibilities

Database and Systems (ToucanTech)

Clean and update alumni and parent contact records Assist with importing legacy data and segmenting mailing lists to define specific audiences Maintain GDPR-compliant records and consents Support with reporting and engagement metrics

Archival and Heritage Responsibilities

Oversee the efforts to sort and assess 80 years' worth of alumni archive materials, including photographs, publications, correspondence, memorabilia, and ephemera Develop and implement a simple, accessible archive catalogue system (digital or physical) Label, tag, and categorise items using consistent standards Digitise priority materials where appropriate, ensuring long-term digital preservation Work with the Marketing and Development team to identify archival materials suitable for use in publications, displays, events, and online content Ensure appropriate conservation, handling, and storage of fragile or sensitive materials Develop an archive policy in line with best practice and recommend storage or access improvements where needed Liaise with teaching staff or pupils where archive materials might support the curriculum or school history projects Coordinate any future donations or loans of archival items from alumni

Communications & Social Media

Draft and schedule email newsletters and event invitations Write short alumni profiles or spotlights for digital and print use Update and maintain the alumni area of the school website Coordinate alumni-focused social media content across key platforms (e.g. LinkedIn, Facebook, Instagram) Create engaging multimedia content (images, reels, carousels, etc.) aligned with the school's tone and branding Monitor and respond to social media engagement and alumni inboxes

Events and Engagement

Assist in the planning and delivery of alumni events and reunions Coordinate event logistics (RSVPs, name badges, catering lists, etc.) Provide on-the-day event support Help with photography, live updates for social media, and post-event communications

General Support

Attend regular team meetings Undertake administrative and other support duties as required Be a flexible and helpful member of the team

Data Protection

Work with the Data Protection lead to ensure that the School's data management practices meet current GDPR guidelines.
Job Types: Fixed term contract, Freelance
Contract length: 12 months

Pay: 18,000.00-22,000.00 per year

Benefits:

Company pension Discounted or free food On-site parking
Schedule:

Monday to Friday
Work Location: In person

Application deadline: 28/07/2025
Expected start date: 01/09/2025