Job Description

Join Kainos and Shape the Future
At Kainos, we're problem solvers, innovators, and collaborators - driven by a shared mission to create real impact. Whether we're transforming digital services for millions, delivering cutting-edge Workday solutions, or pushing the boundaries of technology, we do it together.
We believe in a people-first culture, where your ideas are valued, your growth is supported, and your contributions truly make a difference. Here, you'll be part of a diverse, ambitious team that celebrates creativity and collaboration.
Ready to make your mark? Join us and be part of something bigger.
SALARY: 20,500 - 23,500
JOB PROFILE DESCRIPTION
MAIN PURPOSE OF THE ROLE & RESPONSIBILITIES IN THE BUSINESS:
As a Graduate Programme Management Office Assistant at Kainos, you will provide administrative support to project managers through the Project Management Office (PMO) admin function, as well as support for the administration of our professional services automation (PSA) system.
Upon completion of the Early Careers Programme, you will have gained knowledge and skills to help transform the organization and set you on the path to becoming the next generation of leaders at Kainos. Fun fact - 11 of our 17 leadership team members have graduated from our Early Careers Programme!
Your key responsibilities will include:

• Project Resourcing - you will work with Project Management and Operations Management teams to develop and agree resourcing profiles for each project. Maintaining the agreed resource profiles within the Professional Services Automation tool.

• Project Status Reporting - you will work with the Project Management team to produce fortnightly status reports on the projects currently in flight and presenting the status of the project to the Delivery Management team.

• Project Financial Management & Reporting - you will work with the Project Management team and the Operations Management team to accurately forecast revenue for individual projects, ensure that services are invoiced accurately and on time, and collect debt from overdue customers.

• Sales Pipeline Management - you will work with the Sales team and the Operations Management team to maintain an up-to-date Sales Pipeline within the Professional Services Automation tool. Working with the operations manager to forecast sales to revenue pipeline.

You will also be required to provide general support or assistance as required by the project management office. Comply with all confidentiality and non-disclosure policies and/or agreements and ensure security of information at all times.
At Kainos, we operate in a fast moving, dynamic environment, which can mean exciting and varied opportunities for our people to work across different teams, projects and disciplines. The expectation is for our employees to be adaptable, curious, and open to working in different teams across the business.
MINIMUM ESSENTIAL REQUIREMENTS:

• Already obtained, at least a Level 6 bachelor's degree in a business related subject

• Ability to carry out responsibilities in accordance with company policies, procedures and processes

• Personal time management and planning skills, with ability to work with minimal supervision

• Ability to deliver tasks within a given timeframe

• Demonstrate a willingness to learn

• Good verbal and written communication skills with both staff and external stakeholders

• We all work in teams here in Kainos - a proven ability of strong team skills, including taking direction from others, is crucial

• Be amicable and approachable with a mature, collaborative style

• Familiarity with, exposure to, or a demonstrated willingness to learn generative technologies (such as Generative AI tools) to drive innovation, streamline processes, or deliver impactful results within the role

• No experience required.

DESIRABLE:

• Ability to work efficiently in a fast-paced environment and make sensible decisions

• Previous experience in a similar role

• Experience with Office 365 Suite (Word, Excel, Outlook) or equivalent

• Familiarity with JIRA, Kimble, SharePoint or Workday

THINGS TO KNOW BEFORE APPLYING:
Working Arrangements: This role is hybrid. Upon joining, you will be expected to work in your contracted office for 1 day per week.
Travel expectations: At Kainos, we work with a diverse range of clients and some of our projects require travel. If travel were required, we will endeavour to keep this to a minimum and ensure sufficient notice is provided.
Popularity of scheme: We're looking forward to receiving and reviewing your application. We strongly encourage you to apply early. If a high number of applications are received, this role may close earlier than the advertised deadline. In cases where a large volume of applications is received, the recruitment team will apply enhanced criteria to refine the shortlisting process.
Completing your application: We recommend avoiding the LinkedIn quick apply function, as it may alter the format of your CV and exclude important details.
Instead, please apply directly via the Kainos Careers website:
Please note that the application process is two parts, completing a questionnaire and uploading your CV. It is important that you complete the questionnaire in full, to the best of your ability.
Once the role closes, the will no longer be accessible. We recommend saving a copy in advance.
TIMELINES*
Closing Date - Monday 29th September 2025
Virtual Assessment Centre - W/C Monday 6th October 2025
Outcomes Communicated - W/C Monday 6th October 2025
Start Date - Monday 10th November 2025
*Dates are subject to change due to business needs
If you have any questions, please get in touch with the Kainos Early Careers Talent Acquisition Team:
Embracing our differences
At Kainos, we believe in the power of diversity, equity and inclusion. We are committed to building a team that is as diverse as the world we live in, where everyone is valued, respected, and given an equal chance to thrive. We actively seek out talented people from all backgrounds, regardless of age, race, ethnicity, gender, sexual orientation, religion, disability, or any other characteristic that makes them who they are. We also believe every candidate deserves a level playing field.
Our friendly talent acquisition team is here to support you every step of the way, so if you require any accommodations or adjustments, we encourage you to reach out.
We understand that everyone's journey is different, and by having a private conversation we can ensure that our recruitment process is tailored to your needs.

Skills Required