Job Description

Job Scope:

To support the delivery of the application, selection and awarding process for defined research funding calls, in accordance with agreed standards. To support post-award management as required.

The postholder will provide essential administrative support to the Grants team, supporting the team with the smooth delivery of grant management.

Please note that we are unable to offer sponsorship for this role.

Reports to

: Head/Senior Manager, Grants

Pay band

: B

Salary

: 32,288 pa

Contract type

: Permanent

Hours:

35

Location:

Carlton House Terrace, London, SW1Y 5AG plus the option for some hybrid remote working

Closing date for applications:

Midnight 30 June 2025

Interviews will be held: 17 and 18 July 2025

Responsibilities:

Provide day-to-day administrative support to the team in the processing of grant applications and managing of awards.Support the management of enquiries from applicants and award holders. Support the assessment process, including assigning and following up with panel assessors and peer reviewers, as required. Support the preparation of meeting documents Support the preparation of award offers and set-up of awards. Support the monitoring of progress of individual grants and managing of individual case work, in particular helping to administer change requests, as required. Ensure accurate record keeping and data collection/retention. Work collaboratively with others to support continuous ongoing improvement and implementation of good practice, including contributing to review of documentation, procedures and processes and scheme development/evaluation to ensure provision is relevant for the science community and is delivered efficiently and effectively. Role model desired behaviours in line with the RS Grants Team Charter. Share experience and ideas with others in the Grants Section and the Society and contribute broadly to the Royal Society's mission and priorities.

Key Knowledge and Skills Required:

EDUCATION/QUALIFICATIONS/KNOWLEDGE

Educated to degree standard or equivalent

Desirable

An understanding of the research and innovation system in the UK including the higher education and public and non-profit research organisation sector

Desirable

Interest in science, engineering and technology issues

Desirable

SKILLS

Excellent communication (oral and written) and interpersonal skills

Essential

Excellent organisational and time management skills

Essential

Strong attention to detail and meticulous record keeping

Essential

Strong IT skills

Essential

Ability of use tact and diplomacy and to handle confidential information

Essential

Good analytical and problem-solving skills

Desirable

EXPERIENCE

Experience of working in a team and across teams

Essential

Experience of effective internal and external engagement with people at various levels of seniority

Essential

Experience of using Microsoft Office (in particular Excel, Teams and SharePoint)

Essential

Experience in working in administrative roles or similar role

Essential

Experience of record and data management

Desirable


Competencies:

Self-management

Output is accurate, detail-oriented and of high quality Enthusiastic and positive attitude Reliable and consistent Delivers at pace and meets deadlines Confident of own abilities and making effective decisions Produces results under pressure, can manage and meet deadlines in stressful situations Works well within a team and to competing demands

Working with others

Willing to cooperate and share knowledge within the team, Shares all relevant, critical and useful information Willing to help others in times of need Listens to and acts upon feedback from senior colleagues and willingly learns from others Able to give simple presentations to sectional colleagues Understands that one's own actions and behaviours will influence how others perceive and engage with the Society Offers their assistance if they have the capacity, without the need to be asked. Actively seeks opportunities for gaining feedback from others Presents with confidence within own section and area of remit. Communicates confidently, asks questions and checks for understanding. Values the input of others, balances that with a sense of purpose to get the job done Possesses self-awareness and senses situations prior to acting or communicating.

Resource management

Is aware of and works within budgetary and resource constraints Organises own workload prioritising according to business need Is flexible and adapts to changing circumstances and priorities Looks for ways to improve quality or results Meets the standards of quality expected of their role Maintains high standards despite pressing deadlines Does work right first time, corrects own errors and regularly produces accurate, thorough, professional work. Is able to multitask and manage urgency in a calm and practical manner. Performs a wide variety of tasks and changes focus quickly as demands change Undertakes additional responsibilities and responds to situations as they arise with minimal fuss and supervision.

Critical thinking

Thinks tasks, queries and problems through and considers what they need to know Uses relevant information when providing a service, solving a problem or dealing with a query Is open to new ideas and willing to try them Makes decisions within well-defined guidelines Uses initiative to select most appropriate solution to straightforward problems Analyses both successes and failures for clues to improvement Prepares for problems or opportunities in advance Distinguishes the main issues from side issues Proposes various solutions or options for consideration defining the pros and cons of each

Adaptability

Adapts to changes in workload without letting standards slip Listens to and accommodates the alternative views of others Takes on new challenges when asked to do so Is receptive and accommodating when asked to take on new projects outside of their usual job specification. Remains open-minded and changes opinions on the basis of new information Performs a wide variety of tasks and changes focus quickly as demands change and with minimal disruption or fuss

Managing people and relationships

Values and appreciates the importance of feedback Shares responsibility for the performance and workload of the team where appropriate Handles requests promptly and politely Respects opinions and deals appropriately with complaints Works to improve the performance of oneself and others by pursuing opportunities for continuous learning. Constructively helps others in their development. Exhibits a "can-do, will-do" approach and inspires peers to excel. Asks questions and probes to understand stated and underlying needs, issues, concerns and problems Addresses concerns and problems fairly, empathetically, decisively and promptly, maintaining a diplomatic and professional manner Manages expectations and keeps everyone concerned up-to-date on progress * Raises concerns and recommends potential solutions for those processes that negatively impact on relationships, customer service or the fair treatment of customers.