Job Description

An exciting opportunity as a Greenkeeping Administrator has become available to join the team at Carnoustie Golf Links, as part of the Greenkeeping team at our prestigious golf course.



This is a permanent position, working 20 hours per week with flexibility on the work schedule, which will be discussed at interview.


The ideal candidate for this position will have: strong IT skills, experience with all Microsoft Office packages and Sage, excellent interpersonal and communication skills, have office environment experience and a demonstrated ability to work alone and independently.



Working under the Links Superintendent, the normal duties of this role may include, but are not limited to:

General

Provide administrative support to the Links Superintendent, Head of Maintenance & Estates, Course Managers and Irrigation Technician


Monitor relevant shared inboxes


Diary management to support scheduling of meetings, training, recruitment, travel and events


Prepare and provide reports and presentations, as required, including monthly finance reports



Pro-active stock management, including maintaining stock records for greenkeeping materials, PPE, office supplies and fertilisers monitoring stock going in and out, utilising ProcureWizard


Review and develop office procedures, creating efficiencies where needed



Management of the Greenkeeping, Maintenance & Estates invoicing and POs creation of requisitions for approval, inputting authorised POs and invoices to Sage and following the process through to end result on Sage, following up to ensure payment completion



Handle enquiries regarding supplier statements/invoices



Maintain budget records via the live document

Greenkeeping Specific

BIGGA applications for Greenkeeping staff, including annual renewals

Input application records onto server to tie in with GEO

Keep relevant licenses up to date, including SEPA, John Deere and Angus Council

Process Greenkeeping seasonal hours for Payroll

Creation and maintenance of a Rainfall, Sunshine & Humidity tracker for Irrigation Technician

Update GEO site on regular basis, ensuring to keep note of Winter Green and Course Closure dates, energy usage at Links Parade and Burnside Starters box

Maintenance & Estates specific

Monitoring Warehouse Invoicing inbox PO support for Head of Estates & Maintenance

Providing support with maintenance scheduling

Control and ordering of cleaning supplies

Logit service schedule

Provide Head of Maintenance & Estates with relevant admin support where required

Why work with us?

3 Course 7 Day Season Ticket (if your contract of employment is more than 6 months long)


Staff Discounts in The Professional Shop and Rookery Restaurant


Best Golf Course over 250 - Scottish Golf Awards 2025


National HR Cherries Awards Wellbeing in the Workplace Winner 2023


Courier Awards Best Overall Business Winner 2023


Courier Awards Leisure, Tourism and Hospitality Winner 2023


Information campaigns on various topics (including LGBTQ+, mental health, menopause, stress and burnout prevention and mens and womens health)


Staff Social Committee, events, initiatives and incentives


Learning and Development opportunities


A human being organisation that values and respects all employees



At Carnoustie, we pride ourselves on being a world leading golf destination, holding our values of Authenticity, Inclusivity, Sustainability and Innovation and Development at the heart of all that we achieve. Joining our team would mean upholding these values in all aspects of working life, striving to enhance our customer experience is every way possible.



Carnoustie Golf Links are an equal opportunities employer and we welcome applications from all suitably qualified persons regardless of their sex, religious belief, political opinion, race, age, sexual orientation; or, whether they are married or in a civil partnership; or whether they are disabled; or whether they have undergone, are undergoing or intend to undergo gender reassignment.