Job Description

We are recruiting for a Group Coordinator to provide support to the Engineering team, helping with their day-to-day tasks and project deliverables. Liaising with other areas of the business to ensure correct business processes are followed, both within the Support and Engineering teams.


The role would suit an organised, resilient, and detail-oriented person with previous experience in an administrative role. You would ideally have experience of supporting a team of people as well as working on a one-to-one basis and be adept at using various platforms for information production and storage.

Responsibilities

Group Coordination

Manage allocation of IT hardware and software, ensuring that the IT requirements of the group are notified to IT support Liaising and working with central business services teams when required Assisting Business Development/ Marketing with creating bid submissions and preparing new and existing CVs and project sheets where applicable Typing, formatting, reviewing and modification of correspondence and documents prepared by the technical staff - ensuring the Brand guidelines are followed Prompt Engineers to complete their weekly timesheets Creating team presentations for office communications and team meetings Coordinating multidiscipline reports - highlighting deadlines, template usage and set up, etc. Where possible, attend initial meetings with key collaborators - highlighting template needs/ requirements. Arranging, attending, and taking minutes including follow up action points for internal group and client meetings for the engineering teams where applicable Arranging discipline team away days / events including organising CPDs Managing and coordinating business travel arrangements for the team, using an online platform and liaising with external Travel Management Company when required Working alongside Welcome Coordinators to facilitate onboarding of new starters, including in-person support on first day and beyond Coordinate and arrange Career Path Objective meetings for the team - twice a year Update and maintain Magellan SharePoint pages for teams General ad-hoc admin duties

Group Leader Assistance

Submission of Group Leader expenses to Finance

Learning & Development

Training Engineers in the use of the company systems/ processes/ Buro Happold Templates Commitment to self-learning / development

Systems

Ensure adherence to the administration side of our QMS Ensure that common systems and templates are set up and that any problems are communicated to IT Support

Qualifications

Required

Skills

Excellent computer and IT skills including; Word, Excel, PowerPoint, SharePoint and Teams Experience of setting up and maintaining administrative procedures Experience of maintaining quality management systems Good communication skills Confident, proactive character, with the ability to take the lead in challenging situations and problem solve Must be adaptable and open to change High level of attention to detail Experience of working with all levels of seniority

Experience

Knowledge of InDesign would be desirable - training will be provided Knowledge of Photoshop and Illustrator would be desirable - training can be provided Solid foundation of office experience Working to multiple deadlines Experience of supporting large teams and working across offices Experience of supporting a team of people as well as working on a one-to-one basis

Styles & Behaviours

Knows when deadlines are due and alerts senior staff in good time if it looks as though things might be delayed. Commits to meeting deadlines Seeks a clear brief for own work and understands own responsibilities. Takes pride in own work Proactively engages with other team members and tries to be helpful in all dealings with internal and external clients, suppliers and other stakeholders


A place for everyone


Buro Happold values an individual's flexible approaches to working patterns as an important part of how you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.


Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds, and experiences that shape us. Appreciating each other's differences is key, we want employees to feel they don't have to mask elements of their identity to thrive.


We are working to change the lack of representation of marginalised groups in the built environment. We are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing differences allows us to develop the most innovative and elegant solutions.


Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.



#LI-JA1 #Hybrid