Job Description

About the Company

We are a leading group of companies specialising in

plant and equipment hire

, supporting key construction, infrastructure, and civil engineering projects across the UK. With operations across multiple sites, we rely on efficient IT systems and accurate data to deliver exceptional service, ensure compliance, and drive business growth.

As we continue to invest in our digital infrastructure, we are looking for an experienced and proactive

Group

IT Systems and Data Manager

to lead and develop our internal IT capabilities.

Role Overview

The Group IT Systems and Data Manager will be responsible for overseeing the

IT infrastructure, business systems, software platforms, and data governance

across the group. This includes managing third-party IT providers, ensuring system uptime, supporting users across departments, and maintaining data quality and security. The role also involves working closely with operational and finance teams to optimise reporting and streamline processes through technology.

Key Responsibilities

IT Systems Management

Oversee and maintain core business systems, including

ERP

,

hire management software

,

fleet telematics

, and

finance systems

(e.g. Sage). Manage and liaise with external IT support providers and software vendors. Monitor SLAs with external service providers and monitor delivery to ensure agreed service metrics are met to ensure the continued, uninterrupted operation of key infrastructure to support the group services. Ability to identify, assess and mitigate business risks including contractual liabilities and operational risks to ensure maximum system up time. Maintain and support Microsoft 365, SharePoint, Teams, InspHire and other productivity tools. Ensure IT hardware, networking equipment, and telephony systems are up to date and fit for purpose. Coordinate all system upgrades, integrations, migrations, and rollouts. Develop and maintain system documentation and user guides.

Data Management & Reporting

Oversee

data integrity and quality

across multiple systems and departments. Lead the creation of standardised

management reports

, dashboards, and KPIs (e.g. hire utilisation, debt, fleet performance by sector, revenue, age etc).

Security & Compliance

Implement and maintain

cybersecurity policies

, including access control, backup procedures, social media, AI, and data protection measures for both local and hybrid/home users. Ensure compliance with

GDPR

and other relevant regulations (for example (PECR) Privacy and Electronic Communications Regulations) Conduct regular audits of user access and data processes, ensuring users do not have access to data that is not necessary for their role. Ensure effective management and reporting of risks identified to ensure no impact to the group's systems.

Project & Change Management

Lead or support IT-related projects including but not limited to new software implementations, cloud transitions, or system integrations and consolidations. Production of accurate project plans, budgets, issues log & lessons learned documents etc ensuring that projects are delivered on schedule and that they meet the agreed objectives and business needs. Engage stakeholders across the business to understand technology needs and recommend solutions based on best of breed for the allocated budget. Promote best practices in data and systems usage across the group.

Employee Management

Provide leadership, direction and supervision including mentoring and career development to ensure that individuals are trained and developed effectively to be able to carry out their roles. Manage personal and team workload, prioritising appropriately, setting targets and monitoring success. Performance and development reviews carried out on a regular basis using the organisation's performance and development process.

Key Skills & Experience

Essential:

Proven experience in an

IT or systems manager

role, ideally within a

multi-site or group organisation

. Broad knowledge of system, applications and operating systems with Strong working knowledge of

Microsoft 365

, databases (SQL or similar), and business systems. Experience working with or overseeing

third-party IT providers

. Good understanding of

data reporting tools

(Excel, Power BI, or equivalent). Excellent communication skills with the ability to negotiate with and manage third parties. Excellent analytical and problem-solving skills coupled with confidence in decision making. Able to translate business needs into practical, cost-effective IT solutions. Work with finance, operations, and hire desk teams to consolidate and automate reporting to ensure one single version of the truth and remove the reliance of ad-hoc excel reports and islands of automation. Identify opportunities to improve workflows and timely decision-making using data including identification of new data fields. Monthly reporting to key stakeholders against the SLA

Desirable:

Experience in

plant hire

, construction, or logistics sectors. Familiarity with software platforms such as

Syrinx

,

Insphire

, or similar hire/asset management tools. Understanding of finance systems (e.g. Sage 50/200) and integration between systems. Awareness of ITIL principles and cybersecurity frameworks (e.g. CAF Cyber Assessment Framework or NIST).

What We Offer

Competitive salary (based on experience) 23 days holiday + bank holidays Company pension scheme Free on-site parking Training Opportunity to shape and develop the company's IT strategy

Equal Opportunities Statement

We are an equal opportunities employer and welcome applications from all suitably qualified individuals regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

We are committed to creating an inclusive working environment where everyone feels valued and respected. If you require any reasonable adjustments during the recruitment process, please let us know.

Job Type: Full-time

Benefits:

Company pension Free parking
Work Location: In person