Job Description

HOW TO APPLY

If you would like to apply for the post, please send us your CV along with a cover letter (no more than 1 side of A4) outlining why you are interested in the role and why you think you would be a suitable candidate, referring to the job description and person specification. Please also complete the online equal opportunities monitoring form.

Please email your CV and cover letter to recruitment@edfilmfest.org with the job title in the subject heading

no later than midday on 9 July 2025.

Please note that we are only handling applications electronically.

We expect that interviews will take place

w/c 14 July 2025

.

Please complete the EDI Monitoring Form through this link: https://docs.google.com/forms/d/e/1FAIpQLSelVfp5vPyF98i34B8gjgJE0eWSv1FFPcvU4jG5XUJSsuHuSw/viewform?usp=header

ABOUT EDINBURGH INTERNATIONAL FILM FESTIVAL

Edinburgh International Film Festival (EIFF) is the world's oldest continually running film festival and, in 2024, relaunched as a brand new entity with a new board of industry leaders. Honouring 70+ years of festival history, EIFF showcases the very best filmmaking talent in a re-energised format that is rooted in a local Scottish context whilst embracing the international diversity of creative expression.

EIFF is poised to accelerate the discovery of new talent through its two centrepiece competitions; The Sean Connery Prize for Feature Filmmaking Excellence, which carries a cash prize of 50K, and The Thelma Schoonmaker Prize for Short Filmmaking Excellence, which carries a cash prize of 15K, both decided by audience vote.

EIFF's August fixture runs in parallel to a host of creative festivals taking place in Edinburgh, including The Fringe, Edinburgh International Festival, Edinburgh International Book Festival, Edinburgh International Art Festival, Edinburgh International TV Festival, and many more, which sell millions of tickets to cultural connoisseurs from around the world.

The EIFF Board includes Chair Andrew Macdonald of DNA Films (TRAINSPOTTING, THE BEACH, 28 DAYS LATER, SUNSHINE ON LEITH, CIVIL WAR), Vice Chair Amy Jackson of Unified Theory (THE NEST, AFTERSUN, THE END WE START FROM), Peter Rice (former Chairman of General Entertainment at Disney and President of 21st Century Fox) and Teresa Moneo (Director of UK Film at Netflix). Helmed by CEO & Festival Director Paul Ridd and Festival Producer Emma Boa, the team works to create a world-class showcase for independent film and filmmaking talent.

A global player celebrating the very best that cinema has to offer in a modern, energised context, the core strategy of the revitalised Festival is to embed within the wider cultural offering taking place in Edinburgh in August, embracing the sense of discovery, experimentation and cross-arts collaboration.

VISION

Film will be embraced as a powerful connector locally, nationally and internationally.

MISSION

To connect film, artists and industry with audiences.

VALUES

Integrity:

We are honest, transparent and committed to strong ethical practices.

Innovation:

We are forward-thinking, experimental and committed to making bold creative choices.

Collaboration:

We are inclusive, multidisciplinary and committed to partnership working to amplify aims and benefits.

Guest Drivers Assistant

Job Title:

Guest Drivers Assistant

Reports to:

Guest Drivers Coordinator

Works with:

Guest Services Coordinators, Registrations Coordinator, Hospitality Coordinator, Festival Producer

Purpose of the role

Working within the Guest Services team, the Guest Drivers Assistant will assist with the coordination of all ground transfers for Festival guests. Under the instruction of the Guest Drivers Coordinator, this will involve close communication with all members of the Guest Services team, as well as liaising with key stakeholders including filmmakers, talent agents, distributors, publicists, sales agents and sponsors. The role will support creating daily transport grids, producing driver job sheets, coordinating car arrivals and departures at Festival venues, booking taxis and monitoring taxi spend, scheduling car battery charging, and managing drivers' Petty Cash.

The Guest Drivers Assistant sits within the Guest Services team, including Guest Services Manager, Guest Services Coordinators, Registrations Coordinator,

Registrations Assistant, Hospitality Coordinator, Hospitality Assistant, Guest Drivers Coordinator and Guest Drivers.

Responsibilities

? Support the setup and functioning of all administrative systems related to managing the car fleet, ensuring accuracy and efficiency;

? Work closely with the Guest Drivers Coordinator and Guest Services Manager to document, update and maintain all relevant processes;

? Assist in producing and distributing detailed daily transport grids and individual driver schedules, ensuring clarity and timeliness;

? Assist in setting up, managing, and continuously updating guest pick-up and drop-off schedules using the Festival's management platform (Filmchief);

? Communicate with external stakeholders, such as distributors, to support their guest transportation needs and ensure smooth coordination;

? Collaborate with the Guest Drivers Coordinator and Press Agency to finalise Red Carpet drop-off arrangements and schedules;

? Support management of car arrivals and departures at Red Carpet events and Festival venues, ensuring seamless operation;

? Liaise with hotels, Festival venues, and local authorities to help arrange parking and signage for Festival cars as needed;

? Assist in managing taxi requests and the Festival's corporate taxi and Uber accounts, ensuring cost-effective solutions;

? Support the induction and management of Guest Drivers by providing training, support, clear schedules, and rotas, ensuring adherence to codes of conduct;

? Help supervise the pick-up and return of cars from the vehicle provider, ensuring accurate documentation and reporting;

? Monitor vehicle condition and report maintenance issues promptly to the Guest Drivers Coordinator and vehicle provider;

? In case of damages or accidents, support prompt reporting to the Guest Drivers Coordinator and vehicle provider, facilitating repairs or replacements;

? Assist in ensuring the Festival meets all legal requirements concerning vehicles and drivers, including insurance arrangements and scheduling breaks for drivers;

? Facilitate late-night transport for Festival staff as required, coordinating with Guest Drivers and taxi services;

? Monitor taxi expenditure and maintain accurate financial records, providing updates as required;

? Oversee fuel and charging needs for all vehicles, reporting any issues promptly;

? Attend EIFF morning meetings as required by the Guest Services Manager;

? Liaise with other EIFF teams to ensure timely and organised information sharing across departments;

? After the Festival, produce comprehensive reports on car and taxi usage, consolidating final expenditures.

General

? Communicate effectively with colleagues and departments across the Festival to share information, achieve deadlines and promote a positive working environment;

? Attend meetings and provide progress and financial reports as required;

? Always act in accordance with EIFF policies and procedures;

? Carry out other duties as reasonably requested by line management.

PERSON SPECIFICATION

Essential

? Experience of frontline/production work in a busy event or festival

? Successfully working to a fixed schedule

? Working in a film or event related environment

? Operational knowledge of how film festivals work

? Knowledge of the film industry and film in general

? Experience of working with key stakeholders, partners, sponsors and funders

? Rigorous time-keeping

? Customer service

? Excellent organisational skills

? Excellent communication and customer care skills

? Excellent written and spoken English

? Attention to detail

? Ability to be flexible and respond to changing priorities

? Calmness under pressure and constant courteousness

? Proactive problem solving

? Integrity

Desirable

? Other languages

? Health & Safety awareness

TERMS AND CONDITIONS

Working days

5 days a week by agreement within standard office hours of 9.30 to 17:30, Monday to Friday. At peak times, and particularly immediately before and during EIFF, it will be necessary to work outside standard hours and at weekends. Payment of overtime is not applicable to this post.

Contract type

Fixed term contract. 6-21 August 2025

Salary

25,350 pro rata

Holiday entitlement

25 days per annum plus public holidays, pro rata plus 10

public holiday of which 5 are fixed and 5 are floating days

Working arrangements

Based at EIFF offices in Techcube in Summerhall. Hybrid

working arrangements can potentially be discussed and agreed.

Pension Scheme

EIFF will comply with the employer pension duties in

accordance with Part 1 of the Pension Act 2008, as amended or replaced from time to time

Edinburgh International Film Festival is an Equal Opportunities Employer and as such all positions will be offered to the candidate with the required skills for the post and without consideration to a candidate's race, ethnic origin, nationality, religion or belief, sex, sexual orientation, gender reassignment, age, marital or civil partnership status or disability.

Please note that EIFF is not a licensed sponsor for VISAs and as such you must already have the Right to Work in the UK to apply for our roles.

ENVIRONMENTAL SUSTAINABILITY

One of EIFF's core aims is to be an environmentally sustainable business and this approach will be embedded across the organisation.

Job Types: Full-time, Fixed term contract
Contract length: 2 weeks

Pay: 25,350.00 per year

Work Location: In person