Job Description

Ref Number

B02-09858

Professional Expertise

Administration and Business Support

Department

School of Life & Medical Sciences (B02)

Location

London

Working Pattern

Full time

Salary

68,284-76,244

Contract Type

Permanent

Working Type

Hybrid

Available for Secondment

No

Closing Date

07-Jan-2026

About us

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The Faculty of Medical Sciences (FMS) is the most clinically facing Faculty at UCL and is at the forefront of innovation and research in the medical sciences. Our mission is to target and address the unmet health needs which negatively impact individuals and societies worldwide. We are dedicated to ensuring our innovative research translates into real-world solutions that improve lives, ranging from tackling the health risks linked to obesity to improving therapies for cancer patients. Our research scientists and academic clinicians provide our students with the highest quality of education and training to inspire the next generation of exceptional scientists, clinicians, and global leaders. There are more than 4,000 students and 1,459 members of staff in the Faculty.



UCL is ranked 8th in the world for Medicine (QS World University Rankings by Subject 2025).The UCL MBBS programme, with 2000 students, aims to qualify distinctive 'UCL Doctors' - highly capable, and patient-centred clinicians, grounded in science and best practice. The UCL Medical School partners with a wide variety of NHS Trusts and other healthcare providers to deliver the programme, with the main partners being UCLH, The Royal Free Hospital and The Whittington Hospital.



The post holder will be a member of the Faculty Education Administration and Student Experience team who work together to support all our students and education activities.

About the role

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This important post provides high-level support for the effective operation of the MBBS (Bachelor of Medicine, Bachelor of Surgery) programme, promoting quality review, continuous improvement and innovation. Working at the intersection of strategy, delivery, and governance, the post holder will lead on the development of operational frameworks and introduction of innovations to support programme improvement.



The main duties include leadership of the professional services team (~40 staff) responsible for MBBS administration and delivery. Acting as part of the MBBS Senior Leadership Team with responsibility for strategy, policy and academic management. Developing and managing regulatory frameworks, governance structures and policies specific to the MBBS. Overseeing the development and review of contracts and service level agreements with NHS Placement Providers. Working in collaboration with the Faculty Digital Education Team to ensure systems best support medical student records and MBBS programme and placement management and in collaboration with the Faculty Student Experience Team to ensure optimal student experience.



Appointment details:


The post is graded at GRADE 9, the annual salary for which ranges from 68,284 to 74,166 (including London Allowance). The appointment is available from April 2026 and is a permanent position.

Application process:


A full job description and person specification can be accessed at the bottom of this page. Please use the personal statement section to explain how you meet each essential and desirable criteria outlined in the person specification. The advert will close on 7 January 2025 at 23:59 GMT/BST, however we may close the advert early if we receive a high volume of applications. The interviews for the post are due to be held in-person on Wednesday 21st January 2025 at UCL's Bloomsbury Campus.
Contact details:


For an informal discussion about the role contact, Blathnaid Mahony, Director of Education Administration and Student Experience (b.mahony@ucl.ac.uk) or Prof Faye Gishen, Director of the UCL Medical School (f.gishen@ucl.ac.uk). If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact Deepak.Singh@ucl.ac.uk.

About you

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You will have significant experience of leadership and management within HE administration, including management of staff and resources, building teams and promoting excellence in administration and support services. You will have experience and knowledge of medical degree administration, or of another regulated healthcare programme, including teaching, learning and assessment methodology. You will have demonstrable experience of strategic planning, creating governance frameworks, policy and contract development and of liaising with a wide variety of internal and external stakeholders. You will have proven leadership of large multi-disciplinary professional-services/ administrative teams.

What we offer

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As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:


41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days) Defined benefit career average revalued earnings pension scheme (CARE) Cycle to work scheme and season ticket loan On-Site nursery On-site gym Enhanced maternity, paternity and adoption pay Employee assistance programme: Staff Support Service Discounted medical insurance

The full range of staff benefits can be found here

Our commitment to Equality, Diversity and Inclusion

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As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.



We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.



You can read more about our commitment to Equality, Diversity and Inclusion here