Job Description

TO APPLY FOR THIS JOB YOU MUST SUBMIT YOUR CV AND A COMPLETED WAYS TO WELLNESS APPLICATION FORM, DIRECTLY TO INFO@WAYSTOWELLNESS.ORG.UK. The full Candidate Pack and Application form can be found on this advert, or downloaded from our website www.waystowellness.org.uk, or by emailing info@waystowellness.org.uk. The Head of Finance will work closely with our Chief Executive, ensuring first class financial management and robust financial controls, as well as playing a significant part in the management and strategic planning of the business. The Head of Finance will be responsible for financial modelling, financial reporting, control and forecasting.



The successful candidate will maintain good external relationships with partners, assist the Chief Executive with contract management matters, and present financial information to the Ways to Wellness Board of Non-Executive Directors and Trustees. The postholder will be responsible for statutory accounts preparation, compliant with the Charities Act, Charities SORP and other applicable legislation. Financial modelling and strategic support Ensure a sound understanding of the Ways to Wellness operation, taking the lead on updating and adapting the financial model to support the CEO/board as they continue to shape the organisation. Complete financial modelling and advanced financial analysis to support strategic decision-making and the development of business cases.



Prepare and advise on appropriate levels of core costs recovery within projects. Proactively appraise any opportunity to strengthen the financial viability of Ways to Wellness. Support the CEO in ensuring that any contract negotiations are underpinned by sound financial thinking. Project costing and contracting Provide financial advice and assistance in early draft contracts and service level agreements, to include costings, payment mechanisms, VAT position, financial risk, insurance cover and price review.



Liaise with funders to secure timely payment of project funding. Provide assistance and advice in determining the level of information provided to clients as part of the delivery of projects. Financial Reporting, controls and forecasting Propose and seek board approval for the budget annually. Produce monthly management accounts for projects.



Clearly identify variance to plan, explaining any significant departures and remediation plans as indicated. Provide regular forecasts for the current financial year and beyond, to ensure clarity of outlook given the latest assumptions and trends. Verbally update the board quarterly on financial performance versus plan. Provide regular reporting to funders (investors and commissioners) as required.



Ensure robust financial controls are in place within the organisation. Produce regular and robust cashflow forecasts. Place surplus cash on deposit to meet trustees requirements for risk/return. Company secretarial duties, ensuring all updates to Companies House, the Charities Commission and HMRC, and filing of returns are correct and carried out on time.



Consolidate acquisitions into Ways to Wellness Foundation accounts. Accounting and processing Prepare monthly payroll and arrange accurate/timely payment of staff, pensions and taxes. Process supplier invoices onto the accounting system purchase ledger. Calculate necessary accruals and post journals to create period accounts.



Ensure monthly bank reconciliation and submit quarterly VAT return for group. Charity taxation, including VAT, maximising income through Gift Aid and charitable trading. Manage accounting, monitoring and reporting systems, ensuring all key data is correct and accurate. Liaise with service providers to ensure accuracy of data and subsequent billing.



Ensure the charity is covered by appropriate insurance level, scope and exposure of insurance cover including special projects with partners (including third party liabilities) Maintain good external relationships with key financial contacts, e.g. auditors, solicitors, bankers, funders, etc. Ensure statutory reporting requirements are met facilitate the audit process and production of annual accounts. Keep abreast of changes in financial regulations and legislation including charity sector and public sector reporting.



Data analysis Contribute to financial aspects of IT systems development. Data analysis to inform payments and reporting. Staff and office management This position will be part of the Ways to Wellness Senior Management Team, so there is a requirement for flexibility around sharing tasks and assisting other team members in their duties and with general office management. Other duties Support and where necessary deputise for the chief executive to ensure wider organisational requirements are met, including supporting strategic analysis, planning and decision-making.



Assist the chief executive with contract management and partnership working with service providers, funders and commissioners. Assist the chief executive and treasurer with planning and preparation for board and committee meetings. Provide support to sub-contracted service provider teams in areas of data analysis, training, learning and collaboration opportunities. Provide any other support as directed by the chief executive, treasurer and chair of the board, and undertake any other duties commensurate with the grade of the role.