Job Description

Company Description

-----------------------

ICEO Group

is a capital group focused on building and commercializing technological solutions, with a strong emphasis on driving innovation in the finance, blockchain and big data sectors. By leveraging our unique DNA in building innovative companies, ICEO Group aims to have a global impact, creating enterprises that deliver real value to customers and communities. We work with over

160 highly talented individuals

from

25 countries

.


ICEO's mission is to accelerate growth, enhance operational capabilities, and secure strategic investments for our portfolio companies. As part of our continued expansion, our goal is to secure strategic investments from both private and institutional investors globally. Moreover, our vision is grounded in building an ecosystem where experience, creativity, engagement, synergy, and thorough validation are the pillars of sustainable, long-term success.

About the project

=====================

AdmiTrade

is a dynamic trading company dedicated to maximizing returns for investors through strategic trading and investment strategies in the evolving cryptocurrency market.


So far, we have focused on providing liquidity for centralized exchanges, building the necessary technology, and validating the market.


We are now embarking on the next phase of our growth by building a platform for institutional clients and high-net-worth individuals that offers access to significant depth, dynamic credit lines, and passive capital multiplication methods. Additionally, our goal is to increase our activity as a market maker on centralized exchanges and expand into decentralized markets.

Position overview

=====================


You will join our team of Operations at

AdmiTrade

. From day one, you will report directly to the

CEO of AdmiTrade

. For the first 3 months, you'll also be supported by the

VP of Operations

, who will act as your onboarding buddy. After this initial period, the VP will no longer be involved in day-to-day operations but will remain available for consultation when needed.


Over time, you will lead a team that may include:

Business Process Automation Engineer IT Manager

Areas of responsibilities

=============================

Department & Team Leadership

Lead and manage the Operations department, including setting goals, defining career paths, conducting performance evaluations, managing compensation, and handling onboarding/offboarding processes. Take ownership of recruitment for future team members within the Operations department.

Operational Excellence

Oversee day-to-day operations and service management in the startup. AdmiTrade will adopt standardized processes defined by ICEO - your role will be to ensure their correct implementation, including setting up new services where necessary. Maintain responsibility for product-related operational processes, including communication with vendors and ensuring availability of supporting services.

Process Development & Automation

Design and implement cross-departmental processes. Support other departments by creating scalable workflows and internal processes through smart use of automation tools (e.g., n8n), task management tools (e.g., Jira), and ticketing systems (e.g., Freshdesk). Collaborate closely with business stakeholders to understand their needs and deliver solutions that address real operational problems without imposing overly rigid tools.

Technology Ownership

Ensure implementation and adherence to security protocols, including secure password management systems, controlled access to services, and hardware compliance. Provide and manage hardware (limited to employees' work devices) and ensure its proper operation. Maintain and configure software shared across the company (e.g., Okta, Jira, Miro, Slack, and internal tools).

Internal Tools

Operations is accountable for the overall functioning and quality of our internal portal. While specific workflows may be delegated to other teams, you are responsible for monitoring, identifying inefficiencies, and notifying relevant managers when issues arise.

Compliance

Ensure that operational practices align with external regulations such as

GDPR

and

DORA

.

What you bring to the role

==============================

#

Must-Have

You're located in

Europe

. You're someone with

hands-on management experience

- you've led teams, set goals, handled evaluations, and been involved in hiring and offboarding. You've

designed and implemented operational processes

that made things run smoother across departments. You're familiar with

workflow automation tools

like n8n or Make, and you know your way around

task management systems

(e.g. Jira),

ticketing tools

(e.g. Freshdesk), and

documentation platforms

(e.g. Confluence). You understand how to go beyond just chatting with AI - you know what it takes to

integrate LLMs through APIs

or use them as part of a workflow. You have

basic technical awareness of hardware

- even if you're not the one configuring devices, you understand the fundamentals well enough to make decisions and communicate with IT. You've had experience with

implementing or enforcing security protocols

-- whether it's managing access to tools, introducing password managers, or setting up 2FA.
#

Nice-to-Have

You've worked in a

startup or fast-scaling environment

. You've been involved in

building teams from scratch

, ideally scaling them from small units to larger groups. You've had

exposure to crypto or blockchain-related projects

.

You're a great fit for this role if

---------------------------------------

You're able to

ask the right questions

to understand how others work and what they truly need, without pushing your own solution by force. You can find ways to

optimize workflows

with the

smart usage of tooling

. You know how to

communicate effectively across teams

, gathering input and building trust without micromanaging. You're

comfortable making decisions

and taking ownership, especially when things move fast. You can

balance assertiveness with humility

- you're willing to learn how things work before introducing changes. You take

responsibility seriously

, especially knowing your work can impact how others operate.

Why it's worth a try - advantages of working at ICEO

---------------------------------------------------------

Salary EUR 9,000 - 11,000 on the invoice monthly

.

Full-time

B2B

contract

. Up to

38 days of paid vacation leave annually.

As a

remote-first company

, we enable you to work from anywhere in the world.

Equipment

- desktop computer/laptop, monitors and office accessories, The opportunity to participate in an internal training program. Participation in business and team-building meetings.

The recruitment process

---------------------------

CV review:

We are planning to review all the applications and get back to all candidates within 7 days of submitting your CV.

Stage 1

: Screening meeting with

Talent Acquisition Partner

: basic information about ICEO, the project, the role, and the offer. General questions about your experience (about 45 minutes).

Stage 2:

Interview with

VP of Operations

: This stage will focus on your practical experience and your approach to operations, automation, and leadership. It's also a chance for you to learn more about how we work and what challenges we're solving. (Approx. 1,5 hours).

Stage 3:

Second interview with

VP of Operations

: We'll go deeper into case-based scenarios, your problem-solving skills, and how you collaborate with others. It's also a place to talk through technical and process challenges that are key to the role (Approx. 1,5 hours).

Stage 4:

Interview with

the

CEO

: Alignment on expectations, strategic direction, and long-term vision. This meeting is about mutual fit and trust, as this role will work closely with leadership (Approx. 1,5 hours).

Want to know more?

----------------------

Take a look at our profile on Clutch and find out what our clients say about us. Visit our website and check who we have helped to succeed.
ICEO is an equal employer. We respect and empower each individual who joins us. We commit to a transparent, inclusive and non-discriminatory recruitment process and employment.