Job Description

ABOUT THE SCHOOL

St John's Beaumont is a Day and Boarding Preparatory School is a School for pupils aged from 3 to 13 set within 75 acres of established woodland and playing fields adjacent to Windsor Great Park.

This is a very special place to work and to learn. Our pupils are offered every possible opportunity to excel in a wide variety of areas, both academically, but importantly also in the wider curriculum as well. St John's naturally suits those who are open-minded, spiritual, compassionate but also importantly critical thinkers.

Founded as a Roman Catholic (Jesuit) school, our spiritually and culturally rich tradition informs the qualities we seek to nurture and develop in our pupils, who progress to a range of senior schools such as Charterhouse, Eton, Harrow, Oratory, Stonyhurst, Wellington & Windsor Boys, with many receiving scholarships.

Our beautiful school buildings were designed in 1888 by John Francis Bentley who rose to fame as the architect of Westminster Cathedral in London. The School enjoys first class facilities including a purpose-built sports centre, indoor and outdoor cricket nets, floodlit tennis courts, a golf putting green and driving range, an indoor swimming pool and over 50 acres of playing fields. St John's enjoys a strong reputation for sport, with a strong rugby and swimming tradition, as well as cricket, football, golf, and rowing; as well as music and the performing arts.

WORKING WITH US

Thank you for your interest in joining St John's Beaumont. We place great value on our staff and offer a welcoming, collaborative community, where all colleagues are valued and treated with respect and dignity. We offer a range of benefits and competitive terms and conditions. The information below is non-contractual but aims to give you an overview of the post.

JOB DESCRIPTION

Job Title

Administration Manager and Headmaster's Executive Assistant

Group

Administration

Reports to

Headteacher and Bursar

Responsible for

Receptionist(s)

JOB PURPOSE

To work alongside the Headmaster to ensure the smooth running of the school, manage key events and communications; to support the Bursar in the delivery of an excellent service culture and professional administration; and to lead aspects of health and safety alongside the Bursar.

Role specification:

Start Date: November 2025 Working hours: The School is able to be flexible, approximately 40 hours per week, between the hours of 08:00-18:00. This is a full time, year-round position with occasional weekend work and attendance at School events and functions. Holiday provision: 35 days + 8 Bank Holidays per annum. Salary: dependent on experience
Role Overview:

Headmaster's Executive Assistant:

Support the Headmaster and SLT in the smooth running of school operations. Manage the Headmaster's diary and contacts, including for external events (e.g. ISI inspections, conferences), arranging travel and accommodation, coordinate meetings, preparing notes and briefings accordingly. Coordinate meetings (e.g. SLT), producing agendas, taking and distributing minutes. Oversee parental communications, liaising with Headmaster and SLT. Attending school functions, and trips, as requested by the Headmaster outside of normal school hours.

Administration:

Liaise with other support departments, including Admissions & Marketing (e.g., pupils leaving and joining), Bursary and Clerk's office (Governing Council meetings and events). Support the Head of Co-Curriculum and Headmaster with the School calendar, including ongoing changes; and facilitate the weekly calendar/events meetings. Monitor the school calendar to ensure that all correspondence regarding events has been sent and that arrangements for the event, including risk assessments, are in place. Collaborate with Administrative team colleagues, including active contributions to meetings, covering colleagues' absence, handling parental and visitor queries, and monitoring various meetings and records. Support the Headmaster with the Senior School Reports process, keeping track of reports requested and ensuring they are sent to Senior Schools in a timely manner.

Health and Safety:

Coordinate a range of Health & Safety measures and processes, along with the Bursar, Site Manager, and Educational Visits Coordinator; including overseeing activity and trips risk assessments, deputising as Health and Safety Coordinator. Support the Bursar in coordinating the School Health and Safety Committee and leading a range of tasks under its remit (including but not limited to: accidents, incidents and near misses; control of infectious diseases; creating and ensuring the implementation of actions plans). Act as a First Aider as required.

Other Duties:

Support school events (e.g., Sports Days, Open Days), including occasional weekends. Carry out lunchtime or break time duties as required. Assist with invigilation where required. Always promote safeguarding and the welfare of the children in the school's care, in accordance with the school's safeguarding policies. Be conversant with and adhere to the school's Child Protection & Safeguarding, First Aid and Data Protection policies. Uphold the ethos and values of St John's Beaumont School. Undertake additional training for the better performance of duties. Any other reasonable task as directed by the Bursar, Headmaster, or Head of Boarding.
PERSON SPECIFICATION:

Essential / Desirable

Knowledge

Able to facilitate an effective service culture E

Able to deliver and oversee a range of administrative functions E

Strong grasp of confidentiality, prioritisation and whole organisation operations E

Health and safety management and operations D

Experience

Experience of working in a medium sized team of support staff, with line management responsibilities E

Experience of working in a school, particularly with boarding D

Experience of providing executive support E

Skills & Personal Qualities

Excellent written and verbal communication skills E

Strong organisational skills for prioritising, time management, flexibility and problem solving E

Demonstrating excellent interpersonal skills, with an ability to show empathy, patience, tact, humour and professionalism E

Initiative and a desire for continual improvement E

Qualifications:

Evidence of ongoing professional development E

Recognised health and safety qualification D

First Aid or a willingness to undergo training D

SAFEGUARDING

St John's Beaumont is committed to ensuring the safety of its pupils and as such any successful candidate will be subject to an enhanced check (including Barred List check) by the (DBS) Disclosing and Barring Service. The school is committed to safeguarding and promoting the well-being of children and young people as its number one priority. Robust recruitment, selection and induction procedures operate throughout the School. Please note that online searches may be performed on shortlisted candidates, including social media accounts.

HOW TO APPLY

Please contact Miss Francesca Purdie in the Bursar's Office bursarsoffice@sjb.email for an application form.

CLOSING DATE

Monday 27th October 2025 at 10.00am

We reserve the right to close the application deadline early, and make an appointment before the closing date.

Job Type: Full-time

Benefits:

Discounted or free food On-site parking
Work Location: In person