Job Description

Health and Safety and Estates Manager (Maternity cover)

c. 54,000 per annum

Bedford Based

Hybrid Working

FTC - 14 months

Join us at the Money and Pensions Service (MaPS) as the Health and Safety and EstatesManager where you will play a crucial role in overseeing the effective management of the Bedford and London offices, ensuring both health and safety compliance and optimal estates and facilities operations. This position entails the development, implementation, and continuous improvement of the Health & Safety Management System to meet UK regulations while simultaneously managing the estates and facilities function.

The post holder will be responsible for managing lease arrangements, coordinating maintenance programmes, managing corporate contracts, and fostering positive relationships with internal and external stakeholders to deliver a colleague-focused facilities management function. The role is also responsible for planning and coordinating office relocations and estate enhancement works, from workspace planning and lease negotiation to contractor management.

In addition to estates and facilities management, the role requires a strong emphasis on promoting a culture of health and safety across the organisation. The manager will lead the creation and execution of the health and safety strategy, ensuring all staff are trained and compliant with necessary procedures.

Responsibilities also include conducting risk assessments, reviewing incident reports, and chairing the Health & Safety Committee to enhance safety performance. The successful candidate will be pivotal in driving efficiencies, resolving issues proactively, and ensuring compliance with health and safety legislation, thus contributing to a safe and productive work environment for all employees.

You'll be part of a dynamic team dedicated to helping people across the UK improve their financial wellbeing.

Key Responsibilities:

Develop, oversee, and continuously improve the Health & Safety Management System (H&S MS) to ensure compliance with UK regulations. Establish and maintain the governance framework for health and safety reporting to People & Culture SLT, Executive Committee, and Audit Risk and Assurance Committee. Lead the creation and execution of the health and safety strategy aligned with organisational goals. Review existing policies, identify gaps, and lead the development of updated health and safety policies and procedures. Drive the design and implementation of risk assessment programs, ensuring comprehensive coverage and effectiveness. Establish and oversee mechanisms for monitoring, evaluation, and reporting of health and safety performance. Review incident reports, near misses, and risk assessments to inform continuous improvement. Chair the Health & Safety Committee, ensuring active participation and accountability among diverse stakeholders. Promote a culture of safety, accountability, and shared responsibility across the organisation, including development and implementation of a communication strategy. Approve and oversee the development of organisation-wide health and safety training programs in liaison with the Learning and Development team. Ensure training effectiveness and that 100% of staff are trained in health and safety procedures. Allocate resources effectively to support health and safety initiatives, including training, systems, and risk assessments. Manage the lease and MOTO arrangements with the respective estate landlords to ensure terms and conditions are upheld and safe occupation of the workspaces To effectively manage the function's corporate contracts and internal service agreements, driving efficiencies and value through successful supplier management Manage the function's annual budget, inclusive of budget setting, monthly forecasting and reporting, and management of payments to suppliers in line with internal governance To coordinate and manage the delivery of an effective colleague-focused facilities management (FM) function for the organisation To deliver excellent customer service and engagement to a range of colleagues, suppliers and customers The role requires working at Bedford Borough Hall 2 days a week to help support the running of the day-to-day office with occasional travel to Caxton House as and when required. Manage relations with the landlord's Facilities Management teams, or equivalent, to ensure their compliance with the agreed lease arrangements and issues are proactively resolved To procure and manage all contracts and supplier relations regarding health and safety, estates, and facilities management needs, in line with MaPS commercial governance Responsible for all building related matters (both directly and indirectly via third party suppliers) including space planning, facilities assets, utilities and property access (including staff, visitors, mail and goods delivery) Inducting contractors into Safe Systems of Work by ensuring they comply with MaPS H&S policies and other legislative matters and in return providing them with H&S information relevant to their works Ensure that the organisation's workspaces meet statutory H&S requirements by effectively managing all associated risks issues and mitigating actions Responsible for strategic planning to upgrade and maintain workplace facilities, including a comprehensive audit of current conditions, programme of inspections and adherence to preventative and reactive maintenance programmes Respond appropriately and effectively to emergency or urgent function related issues Lead in the management of estate and facilities related projects and programmes, including office relocation and estate enhancement works Proactively manage relationships with both internal and external stakeholders, acting as the main point of contact for estates, facilities management and health and safety Line management and development of two direct line reports who are responsible for the delivery of health and safety and facilities operations

You will need to demonstrate the following skills and experience:

Extensive knowledge of UK health and safety regulations (e.g., HSE requirements, ISO 45001). Proven experience in developing and implementing Health & Safety Management Systems in complex organisational environments. Strong leadership skills with experience leading cross-functional teams and committees. Track record of managing health and safety compliance, audits, and incident investigations. Experience in risk assessment and hazard management across diverse operational settings. Excellent stakeholder engagement and communication skills to influence senior management and staff. Demonstrated ability to develop strategic plans and translate them into operational activities. Relevant professional qualification (e.g., NEBOSH Diploma, equivalent). Competent use of all standard MS Office applications Excellent written and verbal communication skills Experience of delivering a customer focused service Strong organisational, time management and planning skills Previous experience of delivering facilities and/or office management systems Experience in providing meeting room IT, AV equipment, printing and other related office-based technologies.

About Us

The Money and Pensions Service (MaPS) is based in Bedford, in a recently renovated modern office. This is a wonderful opportunity for you to become an integral part of a dynamic organisation, working to help people across the UK.

At the heart of the Money and Pensions Service are our values - caring, connecting, and transforming, which are the foundation of our success. They permeate every area of our work and define all our business relationships and the way we work with each other. We're not only looking for the best people to come and work for us, but we need people who align themselves with our values:

Caring

We care about our colleagues and the people whose lives we are here to transform.

Connecting

We will transform lives through our ability to make positive connections.

Transforming

We are committed to transforming lives and making a positive societal impact.

Our Inclusive Working Environment

By fostering our values, we are immensely proud of the inclusive working environment that we have created. The diversity of our people is a strength that we embrace and wish to build upon, so we are committed to attracting people of all backgrounds. We work hard to ensure that we have a progressive approach to inclusion, equity, and belonging. We really do want our colleagues to "bring their whole selves to work."

Our colleague and ally networks encompass LGBTQ+, neurodiversity, women's health, men's health, ethnicity, and diversity.

What We Offer

This role will offer the opportunity to develop your career in a Cloud only environment with a high level of technical freedom, working with other highly technical and skilled engineers as well as benefits below:

Generous Annual Leave - 30 days plus Bank Holidays

Pension scheme - contributions matched 2 to 1 (up to 10% of your salary)

Interest-free loan for season tickets for buses and trains

Cycle to work Scheme

Subsidised eye tests & flu jabs

Life assurance scheme

Give as you earn scheme

Employee assistance programme (EAP)

PAM Assist and PAM Life scheme (Wellbeing)

Enhanced family and sick pay

Paid volunteering (2 days a year)

Recognition Scheme

Discounts portal to numerous retailers

Flexible Working

At MaPS, we take pride in our flexible approach to work. As standard, we work on a hybrid basis with a minimum of 2 days in the office per week. Hybrid working is a voluntary, non-contractual arrangement and our headquarters in Bedford will be your contractual place of work. The number of days that anyone will be able to work at home will be determined primarily by business needs, but personal and other relevant circumstances will also be considered. If you are successful, any opportunities for hybrid working, including whether a hybrid working arrangement is suitable for you, will be discussed with you prior to you taking up your post.

Career Development

In MaPS, we take career development seriously. We actively encourage and support applications from our existing MaPS colleagues. However, we do follow the Civil Service Commissioner recruitment principles, which means that you will be required to participate in a full, open, and fair process.

Reserve List

If you are successful at interview, we operate a reserve list where your details will be held for up to 6 months. Should a vacancy come available in that time with the same essential criteria, reserve list candidates will be offered that position with no further assessment required.

Application Process

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact the Money and Pensions Service via email: recruitment@maps.org.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website.

Job Reference:

MaPS00922

Close Date:

15/08/2025

Job Types: Full-time, Fixed term contract
Contract length: 14 months

Pay: 54,000.00 per year

Benefits:

Company pension Cycle to work scheme Employee mentoring programme Financial planning services Flexitime Health & wellbeing programme Sick pay Work from home
Work Location: Hybrid remote in Leicester

Reference ID: MaPS00919