Job Description

This is advertised as a Fixed Term/Secondment post until 26/05/2026 to meet service needs. If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.



We are recruiting for a Health Records Clerk to be based in our Health Records Department in Prince Philip Hospital, Llanelli, Carmarthenshire.



For this role, previous experience is not required as on the job training will be provided. You will predominately begin your training in our Filing Library and then be exposed to other duties within the department, both on the Prince Philip Hospital and Dafen Industrial Estate sites.



The post holder will cover a range of duties including;



Filing and retrieving of patient records, locating, and providing patient records for all outpatient appointments, planned admissions and day case attendances.



Operation of a computerised patients administration system, including inputting and retrieval of data.



Arranging patients' hospital appointments via the appointment centre and general phone duties.



Scanning of records for a number of departments.



A flexible approach to the needs of the service is required and to undertake additional duties as and when required. The ability to work effectively as part of a team is vital.



Please get in touch with us by using the contact details below, to discuss the post in more detail or arrange an informal visit - we would be happy to meet with you!



Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:

Four main hospitals:

Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest.

Five community hospitals:

Amman Valley Hospital and Llandovery Hospital in Carmarthenshire, Tregaron Hospital in Ceredigion and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire.



Two integrated care centres (Aberaeron and Cardigan, Ceredigion).

Community facilities, including:

48 General Practices (GP surgeries), 49 Dental Practices, 98 Community Pharmacies (chemists), 44 General Ophthalmic Practices (including eye health and low vision services), 38 sites providing mental health and learning disability services, care within your own homes.



Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.



You will be able to find a full job description and person specification attached within the supporting documents.



The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.



The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.



Interviews will be held on 28/05/2025.