Job Description

Are you highly organised and passionate about data protection, information rights, and delivering a high-quality health records service?



We are seeking a proactive and knowledgeable Health Records Manager to lead our Health Records Office. Candidates with prior experience of applying data protection legislation to their work and those possessing transferable skills suitable for leading a Health Records team are encouraged to apply.



As a Health Records Manager, you will assume responsibility for the operational management of the Health Records Office, providing expert legal advice to patients, staff, and key stakeholders. You will ensure robust compliance with the Data Protection Act (2018), UK GDPR, and other relevant legislation, while developing and maintaining a service that upholds patients' information rights and meets statutory deadlines.



The successful candidate will have excellent interpersonal, communication, and presentation skills and be able to demonstrate a strong interest in understanding legislation relating to health records. A proven history of proactive participation in self-development and continued learning will be advantageous.



This role is predominantly office-based, with occasional opportunities for remote work and travel to Oxford Health sites.



Interviews will take place in person on the 20th January, as a part of the interview you will be asked to present a presentation.

Core Responsibilities:

Leadership & Service Delivery



You will oversee the operational management of the entire Health Records Office, ensuring smooth, efficient, and compliant service delivery day-to-day.



You will manage and proactively develop the Health Records service, consistently ensuring that we not only meet but exceed all statutory deadlines and requirements.

Specialist Expertise:

Compliance & Guidance



You will be our dedicated, highly specialist legal advisor. We rely on you to provide critical, expert guidance to patients, staff, managers, and key stakeholders on all matters of regulatory compliance.



You will ensure absolute adherence to crucial legislation, including the Data Protection Act (2018), UK GDPR Regulations (2020) and all relevant national audit requirements.

Driving Integrity:

Risk Management & Training



You are responsible for championing the information rights of our patients, embedding practices that ensure these rights are always appropriately respected.



You will proactively identify risks and vulnerabilities in our record-keeping systems and processes.



You will design and deliver essential training programmes to address knowledge gaps, elevating the skill and compliance level of staff across the organisation.



Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.



As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are:

"Caring, safe and excellent"



We offer a wide range of benefits designed to support your career and wellbeing. These include:



Excellent opportunities for career progression Access to tailored individual and Trust wide learning and development 27 days annual leave, plus bank holidays, rising to 33 days with continuous service NHS Discount across a wide range of shops, restaurants and retailers Competitive pension scheme Lease car scheme Cycle to work scheme Employee Assistance Programme Mental Health First Aiders Staff accommodation (please note waiting lists apply) Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the "supporting statement" element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.



The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.



We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.



JD is currently going through evaluation