Job Description

About the Role:

We are seeking a professional, reliable, and friendly individual to join our team as a

Receptionist / Administrative Support Officer

at Hafan Gobaith. This is a vital front-facing role providing a warm and efficient welcome to all visitors and offering essential administrative and clerical support to ensure the smooth running of the office.

The successful candidate will be the first point of contact for our organisation--by phone and in person--and will also be responsible for a wide range of administrative tasks. This is an excellent opportunity for someone with strong organisational skills, a positive attitude, and the ability to manage a variety of tasks efficiently and accurately.

Key Responsibilities:

Reception Duties:

Greet and welcome visitors to the building in a professional and courteous manner. Answer incoming telephone calls, manage enquiries, and direct calls as appropriate. Monitor and manage visitor access, ensuring all guests sign in and out.

Office & Administrative Support:

Record all incoming and outgoing mail, accurately logging details on relevant spreadsheets. Arrange and book travel including taxis, trains, and buses as required. Make accommodation bookings for staff and visitors. Assist with the processing and reconciliation of credit card expenditure. Enter and update client information accurately onto the Care First Client Record System. Support with invoice processing and general finance-related admin tasks. Book and manage pool car usage and room reservations. Attend the local post office to manage mailings and deliveries as needed. Assist with office-based tasks such as archiving, scanning, photocopying, and printing. Provide general administrative support to the wider team and management as required.

Essential Skills & Experience:

Previous experience in a reception, customer service, or administrative role. Excellent verbal and written communication skills. Strong IT skills, particularly with Microsoft Office (Word, Excel, Outlook). Ability to prioritise tasks and manage time effectively. High level of attention to detail and accuracy. A friendly, approachable, and professional manner. Ability to work independently and as part of a team.

Desirable:

Experience using the Care First Client Record System or similar databases. Knowledge of basic finance processes such as invoice handling or credit card reconciliation.

Why Join Us?

Supportive and inclusive working environment. Opportunities for training and development. Chance to make a meaningful difference by supporting a caring organisation. Convenient working hours with a healthy work-life balance.

How to Apply:

If you are enthusiastic, organised, and committed to providing excellent administrative and reception support, we would love to hear from you. Click the

'Apply Now

' button to submit your application. Or alternatively, send the below listed documents to

adarsh.thomas@centurionstaunch.co.uk

to be fast tracked for the role:

1. Updated CV.

2. License/ Photo ID

3. Right to Work.

4. Reference

Additional Information:

Privacy Assurance:

We take your privacy seriously and are committed to protecting your personal data. All data provided during the application process will be handled in strict compliance with GDPR regulations. This includes securely storing and processing your personal details solely for recruitment purposes. By submitting your application, you consent to the use of your data for the purpose of assessing your suitability for the position. We will not share your information with third parties without your consent unless required by law. For more information on how we protect and process your personal data, , please contact us or request a copy of our privacy policy.

Job Types: Full-time, Temporary, Fixed term contract

Pay: 12.39 per hour

Expected hours: 37 per week

Schedule:

Monday to Friday
Language:

English (preferred)
Work Location: In person