Job Description

ABOUT EVENTBEDS(TM) BY NUBREED HOTELS LTD

EventBeds(TM) by NuBreed Hotels brings hotel accommodation into an easy-to-use booking widget tailored specifically for consumer and business event attendees. As a high growth scale-up based in Leeds and Poland, we collaborate with some of the world's most renowned brands and events. Our ambition is to become the market leader in event-based accommodation within the next few years, driven by cutting-edge technology, data-led insights, smart contracting, and operational excellence.

OUR MISSION

The events industry generates $300 billion in hotel bookings annually, yet only 2% of event organisers, ticketing companies, and venues receive any associated commissions. Giants like Expedia and Hotels.com receive over $40 billion in annual commissions directly from event attendance. While the stakeholders who create this massive market miss out.



We've developed an easy-to-install hotel booking widget for event organisers, venues, and ticketing companies, empowering them to reclaim this lost revenue. With just a few lines of code, our widget integrates seamlessly into their websites or ticketing workflows, offering attendees unbeatable deals. We share our commissions and data insights with customers, adding a vital new revenue stream to their businesses and enabling future optimisation in sponsorship upsells, targeted promotions, and enhanced customer experiences.

WE INVEST IN TALENT

We view our company as a collective of talented individuals united by a common goal. We reward those who focus on our principles, work diligently, and uphold operational excellence in everything they do. We promise to honour your achievements and advance your career within the company as soon as you're ready.

OUR VALUES

Customer-Centric Approach

: We start with the customer journey, ensuring we can make their experience as rewarding as possible, and then we build a successful business and team around it.

Equal Opportunities

: We believe in providing everyone with the same opportunities and always rewarding hard work and success.

Innovation

: We encourage you to ask questions, think outside the box, create value in all you do, and be innovative. We never claim to know it all and always make time for fresh ideas.

Culture of Trust

: We celebrate learning, inclusion, well-being, compassion, and trust.

Position Summary

The Hotel Sourcing Agent is responsible for supporting the Hotel Revenue and Contracting Director in executing the company's sourcing and contracting strategy across assigned events. This role contributes directly to the company's growth by expanding hotel partnerships, securing competitive commercial terms, and ensuring a high-quality hotel portfolio that aligns with the business's goals.



The role encompasses full lifecycle management of hotel sourcing--from identifying new opportunities and distributing RFPs, to negotiating rates, finalising contracts, and ensuring compliance with internal and external requirements. Success in this position requires strong analytical skills, attention to detail, a high level of professionalism, and the ability to build positive, productive relationships with hotel partners and internal stakeholders. The ideal candidate is a motivated self-starter with solid industry knowledge and the commercial confidence to negotiate effectively.

Key Responsibilities

Hotel Relationship Management and Partnership Development Build, develop, and maintain strong, long-term relationships with key hotel partners to support business growth and strategic priorities. Serve as a central point of contact for all hotel partners throughout the contracting cycle, including enquiry handling, negotiations, issue resolution, and follow-up. Conduct regular communication with hotels to maintain alignment on product needs, availability updates, pricing changes, and promotional opportunities. Represent company sourcing standards, brand expectations, and commercial requirements during interactions with hotel partners. Monitor partner engagement and address any concerns that may impact the company's ability to meet commercial or operational goals.

Sourcing, RFP Management, and Commercial Negotiations

Coordinate and distribute hotel RFPs in accordance with the sourcing calendar and company's strategic market priorities. Review, compare, and analyse hotel proposals, ensuring accuracy, competitiveness, and alignment with target margins and revenue objectives. Perform detailed rate analysis using Excel or internal tools, evaluating rate parity, seasonal patterns, blackout dates, room types, and contracted conditions. Lead commercial negotiations to secure the best possible pricing, allocation terms, payment conditions, cancellation policies, and value-added benefits. Ensure all negotiated terms align with company financial guidelines, risk-management frameworks, and business objectives. Collaborate with legal and compliance teams when required to resolve contract discrepancies or negotiate non-standard terms.

Revenue and Performance Support

Work closely with the Director of Hotel Revenue and Contracting to identify new sourcing opportunities and optimise existing partnerships. Ensure that all amendments (e.g., rate changes, terms and conditions, promotions) are accurately reflected and properly documented. Maintain and update all contract records, rate sheets, negotiation notes, and supporting documentation in the internal database or contract management system. Monitor hotel performance and competitiveness within assigned markets. Support initiatives to drive better availability and pricing across hotel partners.

Administrative and Procedural Compliance

Ensure all sourcing and contracting activities follow company policies, audit requirements, and internal approval workflows. Maintain a structured, organised, and up-to-date repository of contracts, partner data, RFP documents, and correspondence. Participate in training sessions, software upgrades, and internal projects that improve sourcing, contracting, or revenue capabilities.

Key Competencies

Commercial awareness and analytical mindset. Relationship building and stakeholder management. Negotiation and influencing skills. Ability to work under pressure and meet tight deadlines. Strong teamwork and collaboration skills.

What we are looking for

2-4 years of experience in hotel contracting, travel procurement, or hospitality sales. (preferred) Strong negotiation and communication skills. Knowledge of hotel rate structures, RFP processes and distribution systems. High attention to detail, organisation, and time management. * Proficiency in MS Office (especially Excel)