Job Description

The role holder will ensure efficient service delivery to the UK and South Africa as part of the HR team. The HR Administration Assistant supports the HR strategy and business needs by assisting with general HR activities and guiding new employees through the onboarding cycle. They will also be involved in local projects that will assist the team's progress and contributions to the overall HR strategy. This position plays a crucial role in providing HR administration, operations, analytics, and service delivery to the local London team.

Generalist HR

Maintain the London HR Mailbox on a daily basis. Act as a point of contact for all HR related queries. Support the Head of HR, HR Business Partners and the Senior HR Assistant in key projects. Assist with the writing and updating of HR policies and procedures as and when required. Assist HR Business Partners with the absence management process when required. Assist with managing the leaver process including preparing letters, updating systems and from time to time conducting exit interviews. Be responsible for Family Friendly processes - Maternity, Paternity, Shared Parental and Flexible working. Assist in the implementation of HR strategic plans, projects, and initiatives. Support the HR team with companywide projects focused on process optimisation, and new system/process implementations. Arrange rooms/equipment/refreshments for HR team meetings and activities. Make travel arrangements for HR team travel as and when required. Order and manage company branded stationery and marketing products when required. Administrative duties including diary management, general day-to-day creation and management of spreadsheets and databases, scanning, the safe disposal of confidential waste and general office duties as required. Prepare and update reports on recruitment for the Group and the business as and when required.

On-boarding

Responsible for the the new joiner onboarding process - including preparing and obtaining documentation from new joiners. Conduct background checks using third party provider. Managing and updating information on HR and Company systems. Making arrangements for new joiners' first day. Assist with immigration procedures as and when required. Support with new employee's HR induction including liaising with IT and Facilities.

Payroll

Review and assist with compensation and benefits queries and administration. Liaise with payroll, collating and reporting on monthly changes on the payroll input document. Participate in the monthly payroll catch-up with HR team to ensure data accuracy.

HR Systems and Analytics

Maintain HR system updates. Help with maintenance of the local HR pages on our Company Intranet, ensuring content is relevant and up-to-date. Support HR reporting requirements for the team and business, including regular and ad-hoc reports. Assist with external reporting as needed (e.g., ABI, Lloyds, City HR). Support HR audit requirements.

Talent Management

Assist with the Annual Alignment Conversation process by updating employee information on systems, updating and uploading job descriptions, responding to queries from managers and employees. Assist with the Talent Management process as and when required. Support the HRBPs in performance management processes.

Employee Relations

Supporting the Head of HR and the HR Business Partners in managing the disciplinary procedures, performance improvement reviews, appraisals and appeal meetings whilst maintaining confidentiality.

Budgets and Accounts

Develop and produce reports as required to provide MI to the HR Team. Update changes to cost centres on our HR system. Support and liaise with Finance and Group HR on budget queries. Manage invoice payments on the Ariba system and expense requisition forms. Liaise with Procurement and Finance on the creation of purchase orders. Liaise with external suppliers to obtain and verify bank details and deal with invoicing queries.

Events and Communication

Assist with the preparation of events such as RAISE CSR and social activities. Assist with the design of engaging internal email communications and event materials. Assist with the publication of HR content on internal and external social media.

Experience

Good knowledge of general administration Experience of working in an HR team is an advantage Some knowledge of recruitment and HR administration Strong IT skills with very good knowledge of Excel, Word, Outlook, PowerPoint, SharePoint Knowledge of the Insurance/Reinsurance Industry preferably

Personal Competencies

Good administrative and organisational skills Strong interpersonal/open communication skills Team-spirited and proactive Client Relationship Management skills Communication, presentation and listening skills

Education

Qualification in Human Resources Management and or General Business Management Education or equivalent is desirable.

As a leading global reinsurer, SCOR offers its clients a diversified and innovative range of reinsurance and insurance solutions and services to control and manage risk. Applying "The Art & Science of Risk," SCOR uses its industry-recognized expertise and cutting-edge financial solutions to serve its clients and contribute to the welfare and resilience of society in around 160 countries worldwide.


Working at SCOR means engaging with some of the best minds in the industry - actuaries, data scientists, underwriters, risk modelers, engineers, and many others - as we work together to find solutions to pressing challenges facing societies.


As an international company, our common culture is defined by "The SCOR Way." Serving both to build momentum that drives the Group forward and as a compass to guide our actions and choices, The SCOR Way is anchored by five core values, reflecting the input of employees at all levels of the Group. We care about clients, people, and societies. We perform with integrity. We act with courage. We encourage open minds. And we thrive through collaboration.


SCOR supports inclusion and the diversity of talents, and all positions are open to people with disabilities.