Job Description

We have an exciting opportunity for a dynamic and enthusiastic individual to join our established team at HMP Addiewell as an HR Administrator. We are looking for a reliable and detail-oriented HR Administrator to join our busy team and help manage HR processes within this unique and challenging environment
As an HR Administrator, you will play a crucial role in supporting the day-to-day operations of the HR team. Your responsibilities will cover a wide range of areas, including maintaining accurate records, coordinating recruitment support activities, and running reports to support analysis of key information. You will manage essential administrative tasks such as processing supporting payroll process, advising on absence processes, processing changes to terms & conditions of staff, and ensuring HR databases are updated and maintained. Additionally, you will oversee recruitment administration, including the end to end process of recruitment & selection plus coordinating compliance checks for right to work and Disclosure Scotland vetting.
Working closely with the central People Services team, you will help streamline administrative processes and respond to queries from both employees and managers. A keen eye for detail is essential, as you will produce reports that track key HR metrics to ensure alignment with our operational goals.
Join us at HMP Addiewell and become a vital member of our dynamic HR team!
Main Responsibilities:

• Manage full recruitment administration, including advertising, scheduling Assessment Centres, and overseeing Right to Work paperwork.
• Support managers throughout the recruitment process, including interviews and Disclosure Scotland checks.
• Handle employee lifecycle tasks such as payroll paperwork, pay queries, and staff memberships (e.g. Bannatyne Gym).
• Assist HR Advisors with employee relations casework, disciplinary and grievance documentation, and HR reporting.
• Maintain and enhance HR management information processes and provide guidance on policies and employment terms.
• Participate in career fairs and support retention and employee engagement initiatives as directed by the HR Business Partner.

Please see the attached job description for further details on the role.
The Ideal Candidate:

• Excellent organisational skills with the ability to work effectively under pressure
• Ability to work autonomously or as part of a team
• Ability to maintain confidentiality at all times
• Advanced IT skills, particularly in Excel, Word, PowerPoint, and Outlook

Desirable:

• Previous experience of working within an HR environment
• Experience with SAP HR.
• CIPD qualification or working towards it.

Package Description:

• Starting salary of 25,817.67, increasing to 27,065.90 after one year's service.
• Permanent, full-time position (37.5 hours per week, Monday to Friday).
• Office-based role.
• Access to local gym membership and Sodexo employee benefits.

Why Work with Sodexo?
Working with Sodexo is more than just a job-it's a chance to be part of something greater. You'll belong to a company and team that values you for who you are, act with purpose, and make an impact through your everyday actions. We support you to thrive in your own way.
We offer over 20 employee benefits, including a Sodexo retirement plan, discounts at over 1,900 online brands, gym membership discounts, and a confidential 24/7 Employee Assistance Programme offering emotional, legal, and financial support.
For more information on Sodexo benefits, please see the attached brochure.
Ready to be part of something greater? Apply today!
About Sodexo:
At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. As a global leader in services that improve quality of life, we operate in 55 countries, serving over 100 million consumers daily through On-Site Food and Facilities Management Services, Benefits & Rewards Services, and Personal & Home Services.
We are committed to building a workplace for the future, embracing equal opportunities, and celebrating diversity. We welcome applications from candidates of all backgrounds and are proud to be a Disability Confident Leader employer. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria.
Attached documents
Salary 25817.67 per annum Increased to 27065.90 after 1year of service
Frequency Annual
Job Reference SDX/TP/1962259/147520
Contract Type Permanent - Full Time
Closing Date 19 September, 2025
Job Category Administrative
Business Unit UK Government - Justice
Location HMP Addiewell West Lothian EH55 8HF, United Kingdom
No. of positions 1
Posted on 08 September, 2025

Skills Required