Job Description

Interviews for this role are due to take place on 11/08/2025 and/or 12/08/2025.

The HR Administrator will support the HR team in ensuring that a high-quality HR service is delivered to the Hospice. The post holder will provide a comprehensive Human resources administration service to the Hospice.

Main duties of the job

Maintaining an accurate and efficient HR database with employee information and necessary documentation, including administering new starters, changes and leavers on the system. Dealing with day-to-day HR queries and advising in line with the current policies and procedures.

About us

Barnsley Hospice is a charity that provides specialist palliative and end of life care to hundreds of local people and those close to them each year. Our main priority is to achieve the best possible quality of life for people living with a life- limiting illness, whilst supporting those close to them during the period of illness and bereavement. As a specialist care provider, the range of skills we offer include, pain and symptom management, emotional support and end of life care. The hospice currently employs about 100 people and has a team of volunteers, based both at the hospice and within our Retail Hub.

We are committed to Equality, Diversity & Inclusion in all that we do and welcome applications from all sections of the community. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQIA+ candidates and candidates with disabilities because we are committed to increasing the representation of these groups at Barnsley Hospice.

Job description

Administration of the full employee and volunteer lifecycle

Entering employment data into the company database

Organising meetings and taking minutes

Supporting recruitment and training activities

Answering relevant employee enquiries

Coordinating logistics for new hire orientation

Updating employee records including holiday and sickness

Supporting the payroll process with providing accurate data

Work closely with the HR team to support recruitment campaigns for individual roles and volunteers - including handling of the application and shortlisting process, liaising with candidates and scheduling of interviews, preparing offers and contracts of employment, referencing, and collecting required documentation at offer stage

To support the placing of advertisements and responding to candidates in a timely manner

Record and monitor all applications that are received by the Hospice

Arrange interviews on behalf of recruiting managers

To complete all pre-employment checks needed for selected candidates, including references and DBS checks

To draft new starter, offer letters and contracts

To take photos of employees and order name badges

Supporting and coordinating the onboarding process for new starters, including scheduling of inductions

To ensure that all relevant information needed for new starters has been collected

To enter new starter information onto the relevant systems

To create electronic personnel files for all new starters and ensure that all documentation is present and completed

To be responsible for arranging and delivering induction sessions

Arrange probation reminders to managers and escalate any issues to the Head of HR when appropriate

To work with the HR team to organise in-house training, including sending out invitations and collating evaluation forms

To monitor and track training for reporting purposes

Support the management of the MAST on Vantage

Maintaining an accurate and efficient HR database with employee information and necessary documentation, including administering new starters, changes and leavers on the system

To provide basic advice on policies and procedures to employees and managers

To draft employee letters in relation to any changes in their terms and conditions of employment and to update all the relevant systems

To maintain staff and volunteer files

To provide general administrative support to the HR team where required

To provide administrative support to investigations, meetings and hearings held under the

Hospices policies and procedures, for instance, taking notes, etc.

To take minutes at meetings as required

Liaising with the outsource payroll provider and other 3rd parties to ensure the accurate processing of payroll and benefits

Any other duty commensurate with the post, as directed by the Director of HR & OD

Coordinating and assisting with periodic processes, such as auditing accuracy of information, collation of completed appraisal documentation, auditing training logs etc

Scheduling of periodic staff reviews across all departments, including probationary period reviews

1. To undertake any other duties, commensurate with the role as required by the Hospice

2. To act as an ambassador of the Hospice, maintaining honesty, integrity and trustworthiness at all times

3. The post holder will be expected to maintain strict confidentiality at all times

4. The post holder will ensure that they are aware of and apply health and safety and fire precautions

5. The post holder will ensure that clinical risk management and safeguarding procedures and relevant good practice guidelines are followed at all times

6. The post holder is to ensure data protection is maintained at all times

7. The post holder will be flexible in terms of working hours in order to meet service needs

8. The post holder will support the Hospice as required, across the range of duties as appropriate within the grading of this post. In the context of rapid and ongoing change within the Hospice, the above responsibilities represent the current priorities and requirements for the post. These priorities will develop and evolve over time. Any significant changes will be the subject of full communication and consultation with the post holder

Person Specification

Skills, abilities, and personal attributes

Essential

Working knowledge of databases and MS Office (especially Excel) Excellent verbal and written communication skills with the ability to articulate clearly and sensitively Able to use own initiative Excellent listening and interpersonal skills Ability to work independently and collaboratively in a team environment Ability to meet deadlines and deal with competing priorities and demands Able to build and maintain relationships whilst maintaining appropriate professional boundaries Great attention to detail Good interpersonal skills and the ability to establish good working relationships Professional, approachable and friendly nature Excellent time management skills Ability to work flexibly and under own initiative to achieve objectives Ability to build and maintain relationships Approachable with a professional manner Well-organised, systematic and able to prioritise own workload Team player with a constructive attitude to achieving shared goals
Desirable

Knowledge of HR Legislation and good practice
Qualifications

Essential

Level 2 Numeracy and Literacy (GCSE) grade 5 and above
Desirable

NVQ Level 3 in Administration (or equivalent experience) desirable Level 3 CIPD qualification desirable
Experience

Essential

Experience of HR administration and general office routines and filing systems Experience of handling confidential data and information Experience of prioritising own work to work efficiently and effectively
Desirable

Previous experience working within a HR department is highly desirable Previous administrative experience in a healthcare setting
The closing date for applications is 03/08/2025.

Job Types: Part-time, Permanent

Pay: 24,570.00 per year

Expected hours: 30 per week

Benefits:

Company pension Free parking Sick pay Store discount
Work Location: In person