Job Description

To apply for this role you must have:

Having experience using the Universities HR system PeopleXD is essential. Candidates who apply without this will not be considered under any circumstances.

We are looking for a well-organised and proactive

HR Administrator

to support HR operations, recruitment, and data management. The role involves handling confidential information, assisting staff and managers, and ensuring HR processes run smoothly.


The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of 16.92 per hour + holiday pay

Key Duties:

Advise staff and managers on routine HR queries, escalating or researching information where needed Coordinate probation reviews and support PDR, Reward & Recognition, and family-friendly processes Assist with updating HR procedures and generating HR reports (PeopleXD, TeamSeer) Support employee lifecycle processes, including changes, leavers, and redeployment coordination Maintain absence and leave records; issue employment references Provide general HR administrative support, including note-taking and project work Administer the full recruitment process via PeopleXD: create job ads, manage applicant communication, prepare paperwork, check compliance and right-to-work, and issue offer letters/contracts Support visa and immigration processes, liaising with the Staff Immigration Team Coordinate induction, maintain personnel files, and input new starter data Maintain accurate HR data, run monthly data checks, and produce reports Ensure GDPR compliance and secure management of HR records Support the renewal of staff access (cards, SSO, IT)

Selection Criteria:

Educated to A Level or working towards CIPD Level 3 Essential experience using PeopleXD Previous HR or complex administrative experience Excellent communication and interpersonal skills Good knowledge of employment law and HR processes Strong organisational skills and ability to prioritise under pressure Excellent IT skills (Word, Excel, Outlook, PowerPoint) Ability to work independently and as part of a team High accuracy, attention to detail, and commitment to confidentiality Strong customer service focus and motivation to develop in HR Awareness of data protection and information security

Vacancy ID:

21220

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service