Job Description

Role Overview

The HR Administrator at Ace Joinery Services will provide essential administrative support to the Administration Team, ensuring efficient, compliant, and people-focused HR operations. Acting as the first point of contact for HR-related queries, the HR Administrator will handle a variety of tasks including employee documentation, recruitment support, induction, and compliance tracking.

This role is key to maintaining smooth day-to-day HR functions and supporting a positive employee experience across the business.

Key Responsibilities

1. Employee Documentation

Prepare and process employment contracts and onboarding paperwork. Maintain accurate and up-to-date employee records. Respond to and process reference requests and other employee documentation.

2. Recruitment Support

Assist with recruitment activities including job posting, interview scheduling, and communication with candidates. Conduct pre-employment checks including references and right-to-work documentation.

3. Induction

Conduct induction meetings with all new starters on their first day. Ensure new employees are fully informed about company policies, procedures, and work expectations.

4. Data and Record Management

Update and maintain HR databases, spreadsheets, and digital files. Ensure data integrity and compliance with employment legislation and GDPR.

5. HR Administration

Take accurate minutes in HR-related meetings and maintain meeting records. Conduct return-to-work interviews following employee absences. Update employee files, trackers, and records regularly.

6. Compliance

Support in the drafting and distribution of business policies. Track employee acknowledgements of new or revised policy changes. Assist with ensuring internal HR processes comply with legal and company standards.

7. Team Events

Coordinate and support the planning of staff events, meetings, and celebrations.

8. Workwear and PPE

Manage workwear and PPE orders in line with the company's uniform policy. Ensure timely distribution of correct and appropriate PPE to all employees.

Required Skills & Experience

Proven experience in an administrative or HR support role. Strong organisational and time management skills. Excellent communication and interpersonal abilities. High level of accuracy and attention to detail. Ability to maintain confidentiality and handle sensitive information appropriately. Proficient in Microsoft Office Suite

Desirable Qualifications

Keen to progress towards CIPD Level 3 (or working towards it) or equivalent HR certification is a plus.
Job Types: Full-time, Permanent

Pay: 30,000.00-35,000.00 per year

Benefits:

Company pension Free parking Health & wellbeing programme On-site parking Private medical insurance
Work Location: In person