Job Description

About the Charity:

St. George's Crypt is Christian Charity in the city of Leeds providing shelter and support and working with the homeless, the vulnerable and those living with addiction. Our aim is to provide a safe environment with physical, emotional and religious support for those who suffered abuse, suffer from addiction or who are homeless.

About Our Employees:

The twin objectives of St George's Crypt are the relief of hardship and poverty among those living with homelessness poverty and addiction in the city of Leeds and beyond; and the advancement of the Christian religion for public benefit. Therefore, it is key for the employees and volunteers of the Crypt to be sympathetic to the Christian faith which underpins all our work.

Job Purpose:

To provide administrative support to the Human Resources department; including Payroll Administration and Volunteer Administration.

To act as the first point of contact for HR related-queries from employees and external partners.

As a priority, the HR administrator will process the majority of employee documentation, including contracts, recruitment paperwork and starter packs.

To assist HR and Hiring Managers with the Charity's recruitment processes, including; processing Recruitment Authorisation Forms (RAF), advertising vacancies, arranging/scheduling interviews, and arranging interview questionnaire packs.

To assist with on boarding new starters; scheduling and completing inductions for new starters (Including pre-on boarding checks), and adding new starters to relevant systems (payroll, HRIS etc).

To assist with off boarding leavers, and processing change of terms relevant to all departments across the Charity.

To provide an effective Human Resources administration service relating to the employment lifecycle.

To ensure accurate records on all employees including full-time, part-time, bank staff as well as volunteers.

To provide HR reports as required by the Charity's leadership team.

Key Job Role Responsibilities and Main Tasks:

Administration

? To assist the HR department in managing a comprehensive administration service.

? Monitoring and running reports from systems.

? Ensure confidentiality and security of staff data at all times

? Ensuring all documents are up to date and ready to use for HR processes

? Reviewing policies and procedures to ensure they are up to date and legally compliant.

? Organising documents for appraisals/check ins and assisting managers in compliance

? Work with the Charity's HRIS to ensure staff data is up to date and documents are uploaded correctly and securely.

? Conduct general administration tasks for the HR Department, for example; sorting post, telephone answering and devising standard Human Resources documents and letters.

? Respond to reference requests for current or ex-members of staff or volunteers

? Ensure personnel files are maintained -on our server, Sharepoint and HRIS.

? Assisting to maintain an up to date Employee Handbook.

? Processing routine contract variations and change of terms.

? Helping in the processing of Subject Access Requests in line with GDPR guidelines.

? Providing support with low level disciplinary cases.

Recruitment and Selection Support

? Liaise with all Departmental Heads and Team Leaders to identify potential vacancies.

? Prepare job descriptions and advertisements for vacant positions and liaise with recruitment agencies where applicable.

? Send out application information and Interview Information.

? Assist with shortlisting for vacancies.

? Interview planning (booking rooms, score sheets, appropriate questions, etc).

? Process declines and feedback to candidates.

? Produce and send out offer letters and issue contracts of employment.

? Organise DBS and right to work checks within the Charity.

? Co-ordinating Inductions for new starters.

? Managing candidate correspondence including invitations to interview.

? Administer and monitor the probation process ensuring Managers know when review meetings need to take place.

? Ensure resignations are acknowledged in a timely manner, the Line Manager is aware of the process and any outstanding annual leave is calculated in accordance with the employee's terms and conditions.

? Organising and attending recruitment fairs.

Payroll administration

? To document any changes that have a payroll impact such as starters, leavers, family friendly leaves, sickness absences, promotions, hours changes, etc.

? Complete payroll tasks in liaison with the Finance and HR department..

? Help to manage WPA benefits for staff.

? Help to manage Crypt pensions account with Nest.

? Place new starters onto Sage payroll and adjust wages as necessary.

? Audit information to make sure it's accurate and up-to-date.

? Answer staff queries in regards to timesheets or payslips

? Liaise with any external partners/agencies in relation to Payroll.

Training

? Assist with coordinating training for employees.

? Assist with the maintenance of the training skills matrix.

? Consulting with management to identify training needs.

? Contributing to the formation of induction plans for new hires.

? Assist with the organisation of internal and third-party employee training.

Employee Relations

? Providing administrative advice in line with St George's Crypt Employee Handbook and best practice including maternity, family friendly, flexible working, leave and time off and contractual matters.

? Supporting colleagues, proactively signposting to helpful resources including WPA.

? Providing and implementing internal support resources.

? Helping to develop employee surveys.

Volunteering Support

Providing administrative support to the Charity's Volunteer Coordinator; assisting with processing applications, conducting DBS checks and aiding with inductions where necessary.

Performance and Reward

? Collating and maintaining staff supervisions.

? Assisting with the implementation and development of staff rewards.

Other

? Any reasonable tasks requested from Leadership Team and HR Department.

? Project work under supervision from the Leadership Team and HR Department.

Safeguarding Responsibilities:

? Abide by the company's safeguarding policy.

? Being alert to and recognising welfare issues, being sure to challenge poor practice.

? Sharing appropriate information with relevant people.

? Continually working with the families of residents and service users, sharing information and contributing to plans if a concern is investigated.

? Ensuring that all staff having contact with children, vulnerable adults and/or their families have received appropriate training on safeguarding issues.

? To Understand and implement working practices set by the Safeguarding Adults and Children Board.

? To understand and implement working standards set by the domestic violence and abuse quality mark documentation.

Charity Wide Responsibilities:

? Applying an attitude towards forgiveness and justice informed by biblical and Christian theological principles in dealing with all staff, volunteers, and clients.

? Participate in the daily prayer life of the Charity.

? Recognising the holistic needs of all service users and in accordance with the Trust Deed and affirm the spiritual needs of clients in their situations and either respond directly or refer as appropriate.

? As an expression of their Christian faith and commitment, it is hoped that all our employees are willing to be involved in the activities of the churches and organizations that support the work.

? To understand and implement working practices set by the Safeguarding Adults and Children Board.

? To understand and implement working standards set by the domestic violence and abuse quality mark documentation.

? Attend training courses and conferences in order to maintain personal development as agreed with Line Manager.

The tasks and responsibilities listed above are not exhaustive and maybe amended according to the needs of the Charity. Employees are expected to work flexibly in responding to external and internal initiatives to support the needs of the Charity.

Person Specification:

Essential Charity Wide:

DBS Cleared

Safeguarding training

Flexible attitude towards working arrangements

Professional attitude and approach

Due to the nature of the role and the workplace, the post holder must be over 18 years of age.

Essential Job Role Specific:

Previous experience as a HR Administrator or relevant Administrative role.

Ability to remain calm under pressure.

Excellent organisation skills and ability to work to tight deadlines.

Strong IT skills, including the Microsoft Package, and Sharepoint.

Professional attitude and approach.

High level of attention to detail, and ability to focus during repetitive tasks.

Resilient and able to handle difficult situations.

Confidential, tactful, discreet and objective.

Good written and spoken communication skills.

Flexible towards working arrangements.

Desirable (non-essential):

Experience in working with and assisting disadvantaged people, including people with a rootless lifestyle, refugees, asylum seekers, and victims of abuse and addiction is desirable.

Experience in working in the third sector.

Experience in working for a charity and / or care provider is an advantage.

Knowledge of Sage Payroll, and HRIS systems such as HRToolkit or Personio.

CIPD qualification or HR certification.

Job Types: Full-time, Part-time, Permanent

Pay: 24,720.00 per year

Expected hours: 30 - 37 per week

Benefits:

Free parking On-site parking Sick pay
Schedule:

Day shift Monday to Friday
Experience:

Administrative: 1 year (required)
Work authorisation:

United Kingdom (required)
Work Location: In person

Application deadline: 08/12/2025