Job Description

COMPANY BACKGROUND

Apasen HR team is looking for an exceptional HR Administrator. This is a key post in supporting the management and staff at Apasen to be effective in their roles and provide the very best quality of provision. The successful candidate will work under the direction of HR and Business Development Manager, will have responsibility and accountability for the filing system of all areas of the Human Resources function. The post holder will be expected to work as part of the HR team in the provision of a comprehensive HR service at Apasen.

KEY JOB RESPONSIBILITIES

Dealing with day-to-day administration queries.

Supporting staff recruitment processes, including handling of the application and shortlisting process, liaising with candidates and scheduling of interviews, referencing, DBS and collecting required documentation at offer stage.

Maintain all HR system, HR staff files and keep them up to date.

RELATED JOB RESPONSIBILITIES

Coordinate the implementation and monitoring of HR processes including recruitment and selection, employment contracts and variations, starters and leavers, employment checks (DBS and references processing), induction, mandatory/other training, probationary period review, performance, and development review, maternity/paternity/shared parental leave enquiries, DWP enquiries, working eligibilities, making sure managers follow full compliance with policies and procedures.

Under the guidance of HR and Business Development Manager, provide administrative reports relating to HR for example absence data, staff lists, payroll costs, etc.

Manage the end-to-end recruitment process, including drafting job adverts, advertising on various recruitment platforms, shortlisting, organising and if required conducting interviewing, completion of reference checks, new starter forms, organising all onboarding documentation, managing the employee induction and liaising with finance on payroll matters.

Maintaining all electronic and paper files/documentation in a timely, accurate and confidential manner, including maintenance of Time and Attendance systems

Assist with HR projects as and when required

Contribute towards the delivery of all HR related KPI's

Participate in investigations / disciplinary & grievance hearings by taking meeting notes.

Maintain a filing system to ensure documents and information are retained and easy to locate.

Maintain and update HR database systems (DBS, recruitment, working eligibility spreadsheets, SAGE HR and CRM HR and any other HR databases implemented by Apasen).

Co-ordinate learning and development with training providers and coordinators.

ADDITIONAL RESPONSIBILITIES

Participate in the Apasen's Appraisal Scheme, supervisions and one-to-one meetings with the line manager.

Be responsible for ensuring that the duties and responsibilities detailed in the Apasen's Health and Safety Policy are adhered to and carried out.

Read, understand, and apply Apasen's Safeguarding procedures and ensure that the duties and responsibilities detailed in the Apasen Safeguarding Policy are adhered to and carried out, especially regarding the employment and management of staff.

Adhere to Equality legislation.

Ensure adherence to the Apasen Data Protection Policy and confidentiality.

Undertake all administrative tasks and such other duties and responsibilities as are appropriate to this level of post and as directed by your line manager.

The above job description does not purport to be an exhaustive list of duties and responsibilities. The post holder will be expected to undertake additional duties as the requirements of the post change. The purpose of this job description is to outline levels of responsibility and accountability of this post, to ensure that all work undertaken by our staff is identified and lines of accountability are clear.

PERSON SPECIFICATIONS

Experience of working in an administrative support role ideally in HR Department, providing high quality and timely work

KNOWLEDGE, SKILLS AND ABILITIES

Good written and oral communications and strong interpersonal skills to deal with individuals at various levels, and on potentially sensitive confidential matters

Excellent IT Skills, including Excel, Word and PowerPoint.

Well organised, able to prioritise and work to deadlines

Strong attention to detail

A team player, with the ability to work independently

This and Person Specification reflect the duties of the post as they exist currently. The post-holder may be required to undertake other duties commensurate with the salary and competence requirements of this post from time to time as required

Job Type: Full-time

Pay: 25,119.00 per year

Work Location: In person