Job Description

Who we are

Founded in 1902, Brace's Bakery is proud to be Wales's favourite Welsh bakery brand. A family-owned bakery, the 4th generation of the Brace family are currently leading the business. We supply a range of bread to all the major retailers and many smaller stores within our distribution region. Our business has been built on product quality and high levels of quality service to our customers.

Having recently consolidated our production operations to one site, we are now embarking on an exciting programme of development and growth. We are launching a range of innovative new products and expanding into new geographical areas.

As we move into this exciting new era, we're looking for an exceptional HR Administrator to join our team. Initially you'll work closely with our HR Consultant to streamline and modernise our HR operations, and establish efficient and customer focused ways of working. This is a great opportunity to support the business and be involved in a positive change process.

What you'll be responsible for:

Supporting the smooth operation of HR processes through efficient and accurate administration, ensuring consistent application of relevant policies and employment legislation. Delivering a high-quality HR service to internal customers (managers and employees) and external customers (candidates, partners, suppliers). Maintaining accurate and up-to-date employee records and other HR information to ensure that business processes and decision making are informed by appropriate data. Coordinating and administering the recruitment and onboarding process, including placing job adverts, organising interviews, preparing job offers and contracts, and co-ordinating all new starter information. Undertaking all right to work checks in line with relevant legislation. Escalating issues as appropriate for further advice. Liaising with recruitment agencies to ensure required resourcing levels are met. Monitoring employee absence levels and providing absence data to enable managers to determine appropriate action. Providing note taking support in HR meetings e.g. absence reviews, disciplinary, etc. Administering all approved contract changes, ensuring employees receive the correct documentation and that required payroll changes are notified to Finance. Maintaining and updating the HRIS and employee files (physical and digital) in line with GDPR and agreed document retention principles. Coordinating onboarding and delivering HR inductions and preparing materials so that they are ready for new starters at the right time. Working with the Payroll Officer to ensure all starters/leavers/changes are processed accurately and on time for monthly payroll. Supporting the people aspects of business projects, including data reporting and administration.
This is not an exhaustive list of tasks but does represent the main duties and responsibilities of the role. The role holder may be reasonably expected to undertake any other duties in support of the business operations as and when required.

Key Measures:

New starter onboarding compliance Turnaround times for key documentation (e.g. contracts, change letters) Accuracy of starter/leaver documentation and payroll changes Accuracy of HRIS records Compliance with legislation

About you:

Experience:

Administration within an HR environment Delivering high quality support to managers and employees Using HR/recruitment systems Working in and maintaining a confidential environment

Knowledge/Qualifications:

CIPD level 3 or a willingness to work towards and achieve within an agreed timeframe (desirable) Sound understanding of HR administrative processes and procedures Understanding of UK employment legislation Working knowledge of GDPR

Skills:

Proactive approach to improving processes Able to deliver a high-quality HR administration service Delivers exceptional customer service Effective and collaborative team member Excellent organisational and time management skills Strong problem-solving skills and attention to detail Able to manage multiple priorities effectively Clear and confident communicator, with excellent interpersonal skills Excellent verbal and written communication skills Proficient user of MS Office

Special Conditions:

Valid UK driving licence Must be eligible to work in the UK - sponsorship is not available

Good to know:

Our HR Administrator works Monday to Friday, 35 hours per week. The role is based at our main Croespenmaen site. We also have colleagues based out of Capel Hendre, near Ammanford, so occasional visits to this site are also required.

Please submit your CV by midday on 22nd January 2026.

Job Types: Full-time, Permanent

Pay: 26,000.00 per year

Benefits:

Company pension Discounted or free food Employee discount Free parking Health & wellbeing programme Life insurance On-site parking Sick pay
Work Location: In person