Job Description

JOB TITLE: Human Resource Administrator

REPORTS TO: Human Resource Manager

LENGTH: Permanent contract

HOURS: 37.5 hours per week

SALARY: 28,000 to 34,000 per annum (pro rata) based on experience

About Islington GP Federation

The Islington GP Group Limited, trading as Islington GP Federation (IGPF), is?owned by Islington GPs. It is?a rapidly growing organisation representing the interests of general practice in Islington. It is an established leader in the provision of new and integrated healthcare, including supporting the new Primary Care Networks and developing quality improvement capabilities in general practice. Its range of services include I:HUB, community ENT, community gynaecology, practice-based pharmacists,?the NCL COVID support service,?long term condition management optimisation, proactive screening and evaluation trials, and a range of general practice support propositions.?IGPF is host to Islington's Training Hub.

IGPF works very closely with strategic, commissioning and provider partners, including the local clinical commissioning group, NHS England, Healthy London Partnership, Public Health, local hospitals, such as Whittington Health, the local authority, third sector organisations and patient representation groups. It plays an important role in the development of the health and care landscape across Islington, and within its North Central London (NCL) regional footprint.

Job Summary:

The post-holder will have superb communication, administration skills and good self-motivation. The post holder will able to handle written and verbal employee queries with the utmost confidentiality. Responsibilities may include but not be limited to, drawing up HR documents, corresponding with recruitment agencies, updating company policies and ensuring that they comply UK legislation.

The post holder should have good experience in HR administration, proficient in I.T skills and be able to deal with a variety of responsibilities, work well under pressure, be able to use their own initiative and keep calm in tense situations. The post holder should be approachable, fair, have good multi-tasking skills and be able to attend training sessions if needed.

This will entail making sure that staff have the right balance in terms of skills and experience and making sure that training and development are available for colleagues to enhance their performance and skills in order to achieve the organisations business aims.

The post - holder will recruit, support and develop talent through developing policies and procedures.

A number of these activities that the post holder will have but not limited to are:

Undertake a variety of administrative duties to assist the operations team with the running of the Federation services. Facilitate effective communication across the broad range of stakeholders to assure the smooth-running of the services internally and externally. Facilitate the recruitment process from start to finish. Ensure that employee information is received and stored correctly in accordance with GDPR rules and regulations.

Job Responsibilities:

Be actively involved in the recruitment process by posting ads and managing the hiring process, checking Right to Work information. To coordinate the onboarding process, including Disclosure & Barring Service (DBS) check processing, contacting the applicant's references and compiling compliance documents as required. Be a focal point for line managers and support with finding agency cover for various roles across IGPF. Developing induction, training and development programs. Promoting equality and diversity as part of the culture in the organisation. Support the development and implementation of HR initiatives and systems. Support management in disciplinary and grievance issues. Maintain employee records according to policy and legal requirements. Computer / data entry and session allocation with particular attention to rota software. Undertaking a wide range of administrative duties which include ensuring all information is managed correctly, filed and followed up accordingly. Have a working knowledge of all office based software and hardware, i.e. photocopier, fax, patient information system. Promoting equality and diversity as part of the culture in the organisation. Drawing up plans for future employment hiring procedures and goals. Build strong relationships at all levels to influence and engage staff. To liaise with and inform the payroll team as necessary about changes to payroll and ensure accurate records are updated on HR systems and employee files. Ensure that all payroll reports are prepared and logged in time for the monthly payroll meeting and submitted to the payroll team, for example, contractual variations, new starters and leavers. Maintain employee records according to policy and legal requirements.

You will:

Hold a CIPD Level 3 qualification or working towards one Have a minimum of 2 years of experience working within NHS or Public Sector Extensive administrative experience within HR

Confidentiality:

In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.

In the performance of the duties outlined in this , the post-holder may have access to confidential information relating to patients and their carers, staff and other healthcare workers. They may also have access to information relating to the Federation as a business organisation. All such information from any source is to be regarded as strictly confidential.

Information relating to patients, carers, colleagues, other healthcare workers or the business of the Federation may only be divulged to authorised persons in accordance with the Federation policies and procedures relating to confidentiality and the protection of personal and sensitive data.

Health & Safety:

The post-holder will assist in promoting and maintaining their own and others' health, safety and security as defined in the Federation's Health & Safety Policy, to include:

Using personal security systems within the workplace according to Practice guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks Making effective use of training to update knowledge and skills Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards.

Equality and Diversity:

The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

Acting in a way that recognizes the importance of people's rights, interpreting them in a way that is consistent with Federation procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

Personal/Professional Development:

The post-holder will participate in any training programme implemented by the Federation as part of this employment, such training to include:

Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work

Quality:

The post-holder will strive to maintain quality within the Federation, and will:

Alert other team members to issues of quality and risk Assess own performance and take accountability for own actions, either directly or under supervision Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the team's performance Work effectively with individuals in other agencies to meet patients' needs. Effectively manage own time, workload and resources

Communication:

The post-holder should recognize the importance of effective communication within the team and will strive to:

Communicate effectively with other team members Communicate effectively with patients and carers Recognize people's needs for alternative methods of communication and respond accordingly Contribution to the Implementation of Services: The post-holder will: Apply Federation policies, standards and guidance, Discuss with other members of the team how the policies, standards and guidelines will affect own work. Participate in audit where appropriate
Job Type: Full-time

Pay: 28,000.00-34,000.00 per year

Benefits:

Company pension
Application question(s):

Do you require a Certificate of Sponsorship?
Experience:

NHS/Public Sector: 2 years (required)
Work authorisation:

United Kingdom (required)
Work Location: In person