Job Description

Rubies

is the world's largest costume manufacturer and boasts a prestigious portfolio of major licenses including Warner Brothers, Star Wars, Marvel, and Hasbro.

We are a dynamic and well-established company, introducing a newly created HR function to support our UK and European operations. The department will operate as a shared service to deliver efficient and effective HR administration across the Company's sites. This is an exciting opportunity to join the team at its inception and contribute to shaping the delivery of services both locally and across the wider group.

Reporting to the HR & Payroll Manager, this role is based in

Wavertree, Liverpool

to support the administration of HR and payroll activities at our main warehousing facility. This role will act as the first point of contact on site for HR & payroll queries, resolving or escalating as appropriate. This role will assist the warehouse management with administrative support on all HR matters, including absence reporting, recruitment, disciplinary and grievance administration as well as general guidance with regards to Company policies and procedures.

The role is offered on a part-time basis of

20 hours per wee

k although this is open to conversation and some flexibility with suitable candidates. The role will require onsite attendance

5 days per week

although there is scope for flexible shifts and hybrid working subject to completion of probation.

The HR department is responsible for all staff and sites in the UK (Bristol, Leeds, Liverpool & Gainsborough) and the ability to develop effective and strong working relationships with both local and wider management and staff is critical to success in this role. Relevant experience, qualifications or accreditations are desirable but not strictly required. Administrative experience, particularly in matters of HR and payroll, as well as a willingness to learn and contribute will be key.

Key Responsibilities:

Act as the first point of contact for all HR & payroll queries at the Company's main warehousing site in Wavertree, Liverpool, escalating more complex issues when needed. Monitor and action HR requests and queries via the shared email inbox or as requested by the Head of HR. Maintain accurate employee records using the Company's HR platform and filing system. Support the onboarding process, such as preparing offer letters, contracts, and right-to-work documentation. Support Line Managers with HR tasks such as absence management, ensuring absence is correctly recorded and reported via the HR platform, and providing administrative support with HR processes such as disciplinary and grievance procedures, performance management, employee recognition, long service and other engagement initiatives. Assist with administrative tasks, such as updating policies and procedures, issuing announcements, sourcing and arranging training, audits and supporting with other general HR activities. Prepare HR and payroll reports as requested by the Head of HR, using the Company's HR platform. Assist the head of HR with basic payroll administration, and the resolution of payroll issues. Support the warehouse management and external service suppliers with ad hoc health & safety requirements such as organising risk assessments, training, drills and any other reasonable administrative requirements. Participation in Company events and other general business requirements where necessary and reasonable. Any other reasonable ad-hoc request as needed by the business, this may include general business administrative duties or reasonable and appropriate warehousing requirements during peak periods, for example.

What We're Looking For:

Preferably a minimum of

6-12 months

in an equivalent entry-level HR, recruitment, payroll or administrative/clerical role,. Previous experience of a wholesale retail and/or warehousing environment is highly desirable. Strong administrative skills, with a high level of attention to detail. Excellent communication skills, both written and verbal. Proficiency in MS Office, particularly Excel, and experience with basic HR and/or payroll platforms. Ability to work independently, managing multiple tasks and communicating effectively with staff, managers and the rest of the HR team accordingly. A willingness to learn and develop skills and knowledge in HR and/or payroll.

What We Offer:

Working Hours:

20 hours, 5 days per week

Salary:

14,285 - 16,000 per annum DOE (FTE - 28,000)

Annual Leave:

14.5 days plus bank holidays (FTE - 25 days) Company Sick Pay and access to wellbeing services. Life assurance. Company pension. Employee discount. Company events.
Job Types: Part-time, Permanent

Pay: 14,285.00-16,000.00 per year

Expected hours: 20 per week

Benefits:

Company events Company pension Employee discount Flexitime Free flu jabs Free parking Life insurance On-site parking Referral programme Sick pay
Schedule:

Day shift Monday to Friday
Ability to commute/relocate:

Liverpool L7 9QA: reliably commute or plan to relocate before starting work (required)
Experience:

Administrative: 1 year (preferred) HR: 1 year (preferred)
Work authorisation:

United Kingdom (required)
Work Location: In person